Job Description

Position: Associate Director of Administration

Classification: Exempt

Reports to: Chief Strategy Officer

About Us

At Colorado Health Network (CHN) we believe that our employees are our most valuable asset. We are dedicated to fostering an inclusive and diverse workplace that celebrates individuality creativity and the unique perspectives each employee brings. We welcome applicants with diverse lived experiences including those directly related to this position.

Our commitment to diversity extends to all aspects of our work and we strongly encourage individuals from diverse backgrounds to apply. CHN is an equal opportunity employer and we embrace applicants regardless of age race color disability HIV status gender identity sexual orientation national origin or other characteristics that make you unique.

Are you looking to join a team that empowers individuals and creates lasting change in the community Do you thrive in an environment that values service innovation wellness and integrity If so we would love to hear from you!

Why Work at CHN

As a fulltime employee you will enjoy a competitive benefits package which includes:

• Paid Time Off (PTO): Generous leave policy including paid holidays floating holidays and wellness time off
• Health & Wellness Benefits: Health dental and vision insurance plans
• Retirement Savings: 403(b) plan with employer match
• Education & Professional Development: Tuition reimbursement and access to ongoing learning opportunities
• Additional Benefits: Legal Shield Flexible Spending Accounts (FSA) Life Insurance Short and LongTerm Disability Insurance and an Employee Assistance Program (EAP)
• Eligible for Colorado Department of Public Health & Environment State Dental Loan Repayment Program

At CHN we are committed to providing a supportive inclusive and dynamic work environment where all employees can grow and thrive.

Position Summary: The Associate Director of Administration serves as a member of the statewide leadership team charged with advancing CHNs mission and strategic priorities. This position is responsible for managing business mattersand communicating the successes and activitiesof their regional office any satellite offices and/or mobile program and outreach operations in accordance with regulatory requirements standard operating procedures and budgetary guidelines within statewide organizational policies and procedures.

This position is responsible for regional fundraising communications and marketing activities; coordination of their Regional Council; special events; database management; donor qualification cultivation stewardship; and other strategic projects. The position assists in planning and producing regional and statewide staff development events; fundraising and community engagement events; and recruiting and managing volunteers in support of events.

There will be regularly scheduled meetings in Denver required occasional travel throughout the associate directors region and close collaboration with development staff and leadership in Denver. Some evening and weekend work will be required. The appropriate candidate will have the ability to manage multiple priorities simultaneously enjoy outreach and relationship building and have the ambition to grow and thrive within the organization. The Associate Director is a strategic thinker who communicates professionally and effectively with volunteers donors and community stakeholders. This person is a team player with energy and drive with a wellrounded and diverse set of skills focused on achieving the strategic goals of the organization while effectively leading local team members.

Essential Job Functions:

Regional Operations Management 20

• Monitor the overall operation of the regional office and any regional satellite office(s) to ensure compliance with all regulatory requirements standard operating procedures budgetary guidelines and statewide policies and procedures.
• Serve as a member of the statewide Quality Team focused on quality assurance and improvement efforts.
• Provide property management for CHNowned buildings including property rental and oversight.
• Manage office administration including but not limited to supplies equipment maintenance utilities landlord relationships etc. for regional and any satellite offices.
• Promote a positive working relationship with community and other regional organizations as well as state and local entities through public speaking and participation.
• Grow organizational partnerships within their region/communities.
• Collaborate with development staff in the design and creation of regional marketing strategies.

• Maintain open communication with staff individuals receiving services donors supporters CHN leadership.
• Maintain a climate which attracts keeps and motivates a diverse staff of topquality people.
• Maintain an environment that ensures the health and safety of clients and staff.
• Provide coverage for regional program managers in collaboration with statewide program directors when managers are out of the office.
• Assist with client emergencies welfare checks reporting and documentation.
• Serve as a representative of the regional office and attend regularly scheduled meetings as appropriate.

Personnel Management Training Coaching Team Building 25

• Provide direct supervision for Program Assistant(s) in their regional office(s).
• Provide exceptional leadership to staff in their regional office(s) including coaching mentoring and professional development to improve the essential skills of service and support staff and local managers.
• Provide indirect (day to day) supervision of all office managers and staff and assist with disciplinary actions performance improvement plans terminations in collaboration with statewide Program Directors.

• Assist leadership with employee listening sessions; lead regional staff meetings.
• Provide staff support problem solving and conflict resolution.
• Assist in the hiring interviewing and onboarding of all regional staff.
• Assist leadership with the development and implementation of employee training sessions.
• Assists leadership team in development and enforcement of client and staff policies.

Development Marketing Communications Public Relations 30

• Collaborate with the Development Director and CSO in the creation of regional fundraising goals.
• Develop and implement strategies to encourage new or increased contributions.
• Work with Development staff to implement key event goals coordinate logistics and assist with promotion and marketing of events.
• Coordinate organizational participation in regional events that reach priority populations.
• Manage electronic reservation systems for regional events.
• Serve as the Day of the Event Manager for regional events.
• Secure event sponsorships inkind contributions and commitments for live and silent auctions.
• Recruit train and supervise volunteers and participate in postevent evaluations.
• Serve as the staff representative to their Regional Council and ensure council develops community partnerships maintains and increases funding for events and regional programs.
• Provide content from their region for statewide newsletters and other communication tools.
• Maintain accurate donor records and generate timely and appropriate recognition letters.
• Design and implement donor queries reports and correspondence and input volunteer and event information.

Special Strategic Projects 15

• Lead and/or assist with special projects assigned to advance strategic priorities of the organization and improve organizational effectiveness.

Financial Management 10

• Responsible for cash management of any funds received locally through donations.
• Ensure accurate timely deposits of locally received funds in collaboration with Denverbased accounting team.
• Keep accurate records of regional operational purchases review invoices process accounts payable.
• Assist with distribution of emergency client financial assistance.
• Assist program directors and accounting team with grant tracking reviewing spenddown reports.
• Assist leadership team and grants manager in evaluating regional funding gaps identifying local/regional grant opportunities and completing grant applications to ensure appropriate resource development.
• Assist leadership team with examining and planning for capital budget needs and resources.
• Implement and direct regional funds and resource development including identification of funding prospects grant shaping grant writing and collaboration with foundations and donors.

This list is not meant to be a comprehensive list of job duties. Other duties may be assigned.

Qualifications: Outstanding organizational skills are a must. Experience with donor cultivation event planning operations and database software preferred. Must be able to learn and effectively manage fundraising software. Experience with HIV/AIDS preferred

Education:

Bachelors degree in marketing communications business or nonprofit management or a related program of study. Masters degree preferred.

Software Utilized:

Experience working with basic office and database computer programs including familiarity with Microsoft Outlook Word Excel Access and the internet. Experience with fundraising contact management or other database software preferred.

Knowledge Skill and Ability:

Demonstrated knowledge of fundraising best practices for nonprofit agencies and organizations strong leadership and management skills. Excellent communications skills including demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand. Demonstrated ability to effectively manage individuals and teams in a dynamic work environment. Strong interpersonal skills. Ability to successfully work independently and as a member of a team. Ability to organize and coordinate activities with multiple deadlines. Willingness and ability to work with diverse populations persons living with HIV the LGBTQ community persons of various ethnic backgrounds and disenfranchised communities.

Material and Equipment Directly Used:

Works with computer workstations laptops servers and standard office equipment. Works with software including electronic health records client/patient data systems word processing spreadsheet and presentation software and online systems. Communicates with partner organizations and vendors using the telephone email the Internet and fax.

Physical Demands and Work Conditions:

Works in an office environment. May travel via automobile or airplane to offsite locations. Must have and maintain a valid Colorado drivers license and auto insurance. Requires clear speaking ability and the ability to use a telephone for extended periods. Requires ability to view a computer screen (near acuity). Requires fingering agility for keyboarding. Requires ability and willingness to work in environments where alcoholic beverages are served; ability to lift up to 20 lbs.