Office Associate Option 2
Office Associate Option 2
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 3852 - 5046
1 Vacancy
Job Description
Agency:Department of Military Affairs
Salary:Anticipated Starting Salary $3852 monthly; Full Range $3852 $5046 monthly.
Job Type:Salaried FullTime
County:Sangamon
Number of Vacancies:1
Plan/BU: RC014
Department:Army National Guard (ARNG) Personnel Management
Work Location:Camp Lincoln 1301 N. MacArthur Blvd Springfield IL 62702
Schedule:7.5 daily MF
Hours:8am 4pm 1/2 hr paid lunch) Can vary based on mission requirements
Date Posted: 3/3/2025
Last Day to Apply:3/17/2025
BID NOTICE #: 45204
All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2webwebsite.
State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview Office Associate
The Department of Military Affairs is looking to hire an Office Associate located out of Camp Lincoln. This position underdirection of the Officer Personnel Management Branch Chief performs a variety of complex specialized clerical duties relating to military officer personnel management requiring extensive use and knowledge of scientific terminology and military regulations including confidential material; proofreads to assure correctness of form grammar spelling and punctuation. The Department of Military Affairs works with the members of the Illinois Air and Army National Guard. We welcome all interested applicants to apply.
Essential Functions
- Performs a variety of complex support functions including preparing memoranda and endorsements involving scientific terminology by means of various word processing and computer data bases.
- Prepares and maintains Department of the Army Mandatory Selection Boards 601 roster of officers to be considered by upcoming promotion and retention boards.
- Reviews each Officer Evaluation Report (OER) for completeness and compliance with AR623105.
- Prepares and sends reassignment transfer separation promotion and branch change requests to Assistant Adjutant General for approval.
- Consolidates Career Management Information file with Military Personnel Records Jacket 201 files for officers separating from the Illinois National Guard.
- Prepares and distributes Property Book Orders.
- Prepares Certificates of Service/Appreciation for officers with 20 or more years of service upon retirement.
- Performs additional duties as required or assigned which are reasonably within the scope of the dutiesenumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of high school.
- Requires two years of office experience.
- Requires the ability to type at least 45 words per minute.
Preferred Qualifications
- Prefers extensive knowledge of office practices procedures and programs.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers working knowledge of basic mathematics.
- Prefers elementary knowledge of agency programs rules and regulations.
- Prefers the ability to follow oral and written instructions.
- Prefers the ability to operate commonly used manual and automated office equipment including computer and typewriter.
- Prefers familiarity with military terminology.
- Prefers the ability to use Microsoft Office applications.
- Prefers the ability to establish and maintain satisfactory public contacts and working relationships with agency officials supervisors managers and employees.
Employment Conditions
1. Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
2. This position is considered sedentary work as defined by the US Department of Labor 20 CFR 404.1567(a). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting carrying walking and standing.
Agency Contact:Megan Layendecker
Phone #:
APPLICATION INSTRUCTIONS
- Use the Apply button at the top right or bottom right of this posting to begin the application process.
- If you are not already signed in you will be prompted to do so.
- State employees should sign into the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web.comhomepage in the blue ribbon.
- NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web.comhomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
- If you have questions about how to apply please see the following resources:
- State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
- NonState employees: onIllinois.jobs2web click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
*NOTE: The Department of Military Affairs does not discriminate against any individual because of his or her race color religion sex national origin ancestry age order of protection status marital status physical or mental disability military status sexual orientation pregnancy or unfavorable discharge from military service in connection with employment real estate transactions access to financial credit and the availability of public accommodations in compliance with the Illinois Human Rights Act the Illinois Constitution Title VI of the 1964 Civil Rights Acts Section 504 of the Rehabilitation Act of 1973 as amended and the U.S. Constitution. The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/5575667.
Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.
Required Experience:
IC
Employment Type
Full-Time
