Senior Event Executive Hospitality

THE JOB / Senior Event Executive Hospitality

EXPERIENCES / Responsible for planning and executing highend hospitality programs for our brand partners at experiential events in sports and entertainment.

***Our headquarters is in Stamford CT but the location of this position can be flexible with a priority given to candidates open to hybrid work 23 days week in office) in one of our office locations Stamford CT New York NY Charlotte NC Los Angeles CA or Atlanta GA.

We are currently seeking an enthusiastic and highly motivated Senior Event Executive to assist in the development and of hospitality hosting programs for one of our key clients in home improvement. You will help support multiple highend B2B hosting programs through implementing preevent communication and planning online registration management onsite staffing postevent communication and reporting guest premiums and ancillary planning supporting the broader team. This individual will be working with a serviceoriented team who is committed to providing a seamless whiteglove hospitality experience to our clients. With the team located across the country you will have broad exposure to the hospitality industry with a tremendous potential to learn and gain handson experience. If the idea of collecting frequent flyer miles excites you then this job is for you.

Please also know that the wellbeing of our employees partners fans and consumers are top of mind to our agency and we are taking measures to ensure proper health and safety initiatives and protocols are in place for our events and activations.

THE WORK YOULL DO

• Assist with event planning research onsite activation and postevent wrapup for premier hospitality programs
• Handle online guest registration systems and databases
• Develop templates and acquire invitee information from various clients
• Support budget creation management reconciliation and recapping
• Help manage vendor payments client invoices and internal contract processes
• Create personalized itineraries for various events (i.e. golf football private events entertainment)
• Support all logistics to include but not limited to guest communications dcor talent appearances accommodations transportation food and beverage ancillary experiences and gifting
• Make recommendations based on your research to enhance guest experiences and create moneycantbuy moments
• Create and distribute status agendas with planning updates for weekly client meetings and distribute event status meeting notes
• Handle event results reporting and wrapup report development
• General account management and assistance with client requests

THE BIGGER TEAM YOULL JOIN

Recognized as one of the Best Places to Work in Sports Octagon is the global sports entertainment and experiential marketing arm of the Interpublic Group.

We take pride in being Playmakers finding insightful bold ways to create play in our work our lives and in the world. We believe in the power of play to create big ideas and unlock potential for our clients and talent.

We can put ourselves in the shoes of fans because we ARE fans of sports entertainment and culture at large. This expertise allows us to continually evolve the fan experience across sports and entertainment alongside some of the biggest brands and talent in the world.

The world needs play more than ever. Are you a Playmaker

WHO WERE LOOKING FOR

• People may have accused you of being fervent; youre so organized that a messy folder or inbox irritates you
• A standout colleague who wants to know what others are working on and wants to help
• Consider yourself a selfstarter with the ability to balance multiple projects on tight deadlines simultaneously
• Have strong attention to detail and confidence to ask questions as needed
• Flexible and adaptable in working with various personalities
• A sense of humor and the ability to tell a good story
• Excellent interpersonal skills both written and oral
• Thrives under pressure and is outstanding at problem solving; offering creative solutions (though you will always have help your mantra is: I will figure it out!
• A gogetter you demonstrate initiative and embrace new challenges (there will be plenty of lastminute client requests)
• Passion for sports entertainment music and/or celebrity & lifestyle culture will make you a good Octagon fit
• 3ish years experience in related events field; past hospitality and/or event management experience preferred
• Have excellent computer skills proficiency in the Microsoft Office suite (Word Excel PowerPoint etc.
• A jetsetter: bags are packed and excited at the idea of travel (approx. 35
• Willing to work weekends holidays and nontraditional hours as required
• Can lift to 50 lbs. and stand for up to or more than eight hours at a time
• Though not a requirement a second language is a plus

L2: This position pays $50000 is overtimeeligible and comes with a comprehensive benefits package.

Octagons comprehensive benefit package includes:

• Unlimited PTO policy we understand you need time for play!
• Competitive medical/dental/vision insurance plans with FSA/HSA and Dependent Care FSA options. Pet Insurance for those who need it too!
• Generous Family and Parental Leave Policy 12 weeks) with eligibility extended to all parents regardless of gender or primary/secondary caregiver status
• Access to our parent company (IPG) Savings plan 401K program) with company match as well as an Employee Stock Purchase Plan (ESPP)
• Pretax Transportation/Commuter Benefits and Parent Travel Program
• Dedicated Mental Health resources including Headspace membership Employee Assistance Program (CCA) and more
• Discount portal for everyday goods and services
• Employee Resource Groups and inclusive diversity programming and initiatives
• Personal Development programs

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin citizenship disability protected veteran status or any other basis prohibited by law.

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