Records Manager
Records Manager
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
DEPARTMENT OF ECONOMIC SECURITY
Your Partner For A Stronger Arizona.
DES works with families community organizations advocates and state and federal partners to realize our collective vision: A thriving Arizona.
DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals families and communities for a better quality of life.
RECORDS MANAGER
Child and Community Services Division (CCSD)
1789 West Jefferson Street Phoenix Arizona 85007
Salary: $43981 to $62000
Grade: 20
Closing Date: March 19 2025
Would you like to be part of an amazing team that helps Arizonans thrive At the Department of Economic Security (DES) we strengthen individuals families and communities for a better quality of life. DES is looking for individuals who are committed to service community and teamwork. To learn more about DES please visit des.az; or click on the link here to view Our DES video. Come Join the DES Team!
DES is seeking an experienced and highly motivated individual to join our team as a Records Manager. This position serves as the Divisions primary point of contact for records management. Ensuring timely and compliant implementation of applicable records management regulations and performing daily activities and longterm projects related to the Divisions records compliance.
This position may offer the ability to work remotely within Arizona based upon the departments business needs and continual meeting of expected performance measures.
The State of Arizona strives for a work culture that affords flexibility autonomy and trust. Across our many agencies boards commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.
Essential Duties and Responsibilities include but are not limited to:
Complete reporting of records management processes including records disposition essential records and public records requests. Track the retention period of division records and oversee disposition in collaboration with program management to ensure compliance with policy and procedures for records management.
Serve as the single point of contact for records management processes providing technical assistance concerning records compliance activities including public records requests requests for information records retention and disposition information privacy and reporting of essential permanent and disposed records.
Manage public records requests to provide timely compliant responses in accordance with applicable policy and procedures. Receive analyze and conduct research to efficiently and effectively fulfill requests including review of requests for legal or technical issues and removing (redacting) confidential information.
Provide records management guidance and technical assistance to staff to ensure proper understanding of records management principles and applicable policy and procedures.
Research and analyze federal and state laws and associated state and agency policy and best practices to provide general guidance regarding records management processes.
Assist in the implementation of records management policies and procedures including assisting with dissemination of information to personnel. Participate in implementation workgroups.
Knowledge of:
Federal and state laws policies and best practices relating to records management
Records retention schedule use and implementation
Training and communication techniques
Skills In:
Oral and written communication
Research and analysis
Time management
Project management
Evaluating synthesizing and presenting information
Ability to:
Effectively perform difficult and complex work
Critically evaluate and resolve problems
Prioritize and organize complex tasks in accordance with deadlines
Responsibly handle confidential information
This ideal candidate for this position will have:
An associate or bachelors degree in a field supporting the requirements of the position may count for one or two years required experience respectively but will not substitute for records management experience.
Two or more years experience coordinating and handling government records.
This position may require driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply: Drivers License Requirements. Any employee operating a motor vehicle on State business must possess and retain a current valid classappropriate drivers license complete all required training and successfully pass all necessary drivers license record checks. The license must be current unexpired and neither revoked nor suspended. Employees who drive on state business are subject to drivers license record checks must maintain acceptable driving records and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C. R210207.11.
Successfully pass background and reference checks; employment is contingent upon completion of the abovementioned process and the agencys ability to reasonably accommodate any restrictions.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (EVerify).
The Arizona Department of Economic Security offers a comprehensive benefits package to include:
Affordable medical dental life and shortterm disability insurance plans
Participation in the Arizona State Retirement System (ASRS) and longterm disability plans
10 paid holidays per year
Vacation time accrued at 4.00 hours biweekly for the first 3 years
Paid Parental LeaveUp to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
Sick time accrued at 3.70 hours biweekly
Deferred compensation plan
Wellness plans
Tuition Reimbursement
Stipend Opportunities
Infant at Work Program
Rideshare and Public Transit Subsidy
Career Advancement & Employee Development Opportunities
Flexible schedules to create a work/life balance
By providing the option of a fulltime or parttime remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page
State employees are required to participate in the Arizona State Retirement System (ASRS) the State sponsored retirement contribution plan and the LongTerm Disability (LTD) program after a 27week waiting period. The ASRS defined benefit plan provides for lifelong income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of taxdeferred retirement investments.
On or shortly after your first day of work you will be provided with additional information about the available insurance plans enrollment instructions submission deadlines and effective dates.
For questions about this career opportunity please contact us ator
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contactingor Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
Required Experience:
Manager
Employment Type
Full-Time
