Commercial Property Administrator
Commercial Property Administrator
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Job Description
Wesgroup Properties started as a family business in British Columbia more than 60 years ago and today is one of Western Canadas largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 3.2 million square feet of commercial and multifamily real estate and has built more than 7000 homes in 100 communities. With the active projects in our development pipeline the portfolio will grow to over 7 million square feet over the next six years. Our operations are vertically integrated encompassing land acquisition construction finance design marketing sales leasing and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability accountability relationships and observing The Golden Rule without fail.
PROFILE SUMMARY
Wesgroup is poised for substantial growth over the next several years and in preparation for this exciting and challenging phase we are actively seeking a highly engaged driven and experienced Commercial Property Administrator to join our team.
The Property Administrator is an integral part of the team interacting with Property Managers Accountants Technicians and tenants to support the administration for our commercial properties. The Property Administrator will manage a variety of property management tasks as well as manage the Online Service Centre and Hotline. This role will report to the Property Manager.
KEY ACCOUNTABILITIES
- Preparing and sending correspondence to tenants and contractors such as eviction notices operational notices and other correspondence that may arise from the management of the buildings and tenants.
- Review accounts receivable ledgers and contact tenants to collect rent in arrears and any other expenses or chargebacks on a monthly basis.
- Distribute yearly Common Area Maintenance (CAM) reconciliation letters and rental statements.
- Update and setup the tenant directory oncall binder property tax/assessment binder accounts with contractors Telus/Hydro/Fortis list notice distribution list tenant and vendor Certificate of Insurance (COI) and Workers Compensation Board Certification (WCB).
- Coding of all Income Producing Property invoices in Yardi including purchase orders.
- Occasionally acting as a backup to the Property Manager with attending viewings and meeting tenants and vendors. Additionally assist Property Managers Operations team and Director when required.
- Coordinating and managing the access control and surveillance system for various properties.
- Creating and circulating all meeting minute materials.
- Coordinate bailiff action or collections if required.
- Tracking and distributing all chargeback invoices and property tax invoices.
- Track all changes to Electronic Funds Transfer (EFT) payments.
- Review tenants insurance certificates to meet requirements to leases and renewals.
- Prepare deposit refund forms and cheque requisitions.
- Schedule vendors for repairs and maintenance.
- Complete tenant information change forms.
- Set up of new utilities (Telus/Hydro/Fortis) for new buildings and projects.
- Administration and management of the Online Service Centre and Service Centre Hotline.
- Assist Property Managers Operations team and Director when needed.
- Assist with preparation of Legal and Leasing documentation when needed.
QUALIFICATIONS KNOWLEDGE & EXPERIENCE
- 12 years of experience in a property management administration or support position.
- Excellent organizational time management and prioritization skills including the ability to multitask with competing priorities.
- Excellent understanding of business professionalism and the ability to work effectively under pressure within a fastpaced team environment.
- Exceptional interpersonal and communication skills (both verbal and written) are required.
- Positive attitude and a desire to help others.
- Excellent proficiency in MS Office applications including Outlook Word and Excel.
- Working knowledge of Yardi (accounting/expense management software)and Angus (tenant service request portal) are considered be beneficial.
EXPECTED CAMPENSATION
- The expected salary range for this role is $50000 $55000 per annum. Actual offered salary will depend on individual experience qualifications geographic location market conditions for the role and internal equity.
- Annual Bonus Program Wesgroup also offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Companys financial and overall success.
WHAT WE OFFER
- A competitive compensation package with robust and extensive health benefits.
- A fun and inclusive culture supported by an employeeled Culture Committee with sponsorship from the President providing you with opportunities to participate in group workouts team sports companywide social events or celebrations and other great initiatives that foster Wesgroups culture.
- The Wesgroup Store stocked with amazing namebrand apparel and items to purchase using points earned for milestones participation and going above and beyond.
- A Lifestyle Spending Account which includes coverage for fitness daycare and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
- Wesgroup supports a broad range of community initiatives through donations and employee volunteer activities including paid days off to volunteer your time each year and give back to our communities.
- Stocked kitchens with healthy (and notsohealthy! snacks fresh fruit and veggies sparkling water premium coffees and teas with a wide range of dairy alternatives to support your daily caffeine hit.
- A brandnew beautifully designed office downtown with incredible views of the ocean and North Shore mountains across from the Burrard sky train station.
HOW TO APPLY
If you are interested in exploring this exciting opportunity to join one of Western Canadas largest real estate companies please visit our website at https://wesgroup/careers/ and apply with your resume and cover letter today. We thank all applicants for their interest; however only those selected for followup will be contacted.
Other details
- Pay TypeSalary
- Min Hiring Rate$53000.00
- Max Hiring Rate$58000.00
Required Experience:
Unclear Seniority
Employment Type
Full-Time
