Project Commercial Administrator
Project Commercial Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Primary Job Responsibilities
Reporting to the relevant Laboratory Manager and are expected to:
General
- Perform any reasonable tasks as assigned by direct line manager.
Administration
- CRS coordination coordination of inspection and testing activities.
- Business Procurement Administration
- Ensure Preferred Suppliers are used
- Purchase Requests
- Receiving of services/goods
- Order follow up
- Supplier performance feedback
- Business Support
- Apply Procurement policies and procedure
- Petty Cash to be done inline with SGS procedures and submitted timeously.
- Liaison with customers via telephone or email.
- Ensure all messages are conveyed to relevant people.
- Adhoc administration duties required by the line manager.
- Travel arrangements for manager / Technicians etc.
- Filing and maintenance of filing system.
Finance (If Required)
- Request new customer accounts be opened.
- Raise and followup on Purchase Orders.
- Arrange and followup payment for CBD or COD suppliers.
- Providing instructions to Finance for invoicing.
- Feeding information to Finance as and when required.
- Ensure accurate and timeous frontloading if and when required.
- Process and submit claims as per company procedure within deadlines.
Sample handling and distribution of results
- Ensure prompt and efficient handling of samples as trained and per applicable procedure.
- Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.
- Preparation of test reports emailing of results to customers manual and electronic filing of job and / or test report.
Quality & Health & Safety System
- Adhere to all quality and safety requirements of the SGS management system.
- Actively participate in safety related activities.
- Always wear appropriate protective clothing.
- Adhere to all relevant HSE procedures and protocols.
- Keep workplace and equipment neat and tidy.
- Report deviations and communicate instructions to improve and maintain the quality system.
- Provide SHE administrative and other duties if appointed.
HR Support Function
- Prepare and submit timesheet within the required timeframe.
- Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
- Feed information to HRBP in terms of disciplinary issues in a timeous manner.
- Prepare and submit timesheets timeously.
- Process leave records if assigned as leave impersonator
Qualifications :
Qualification and Experience
- Education : Grade 12 or Relevant post matric qualification
- Language : High proficiency in English (Read write speak)
Proficiency in local vernacular would be advantageous (Read write speak) - Experience : 4 Years Relevant Experience
Additional Information :
- Competencies :
- Excellent computer literacy in Word Excel Outlook PowerPoint
- Knowledge of quality management systems
- 5 years administration experience
- Knowledge of process flow within a professional environment
- Attention to detail and accuracy.
- To operate under minimum supervision
- Excellent interpersonal skills towards colleagues customers and suppliers.
- Excellent communication skills.
- Well organized and able to plan.
- High level of initiative and selfmotivation.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
