CEO Personal Assistant

About the Job

About the Job;

• Acting as a first point of contact,dealing with correspondence and phone calls.
• Managing the provision of Meeting Room Services- bookings, catering, equipment, eg. Audio Visual equipment. Related to the CMD office
• Organizing office operations and procedures.
• Reservations for traveling, hotel accommodation booking and company functions.
• Meeting preparation whether inside or outside the office.
• Supervising preparations for formal and informal functions.
• Attending Meetings and taking minutes (Commercial, Operation, Management, etc).
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations .
• Handling incoming/outgoing mail and Updating all related contacts’ list .
• Maintaining liaison with airlines, travel agencies, transportation companies and packing and shipping companies to maintain a current knowledge of facilities and services available and cost.
• Responsible for monitoring and distributing faxes received and sent in a timely manner.

Job Requirements

Job Requirement:

• Bachelor degree.
• Previous Experiences as Personal Assistant at Lease 3 Years.
• Knowledge of office management systems and procedures.
• Fluent in English writing, reading and speaking.
• Excellent in Microsoft office : Excel , word , power point.
• Outstanding organizational and time management skills .
• Ability to multi-task and prioritize daily workload.
• Discretion and confidentiality.