Administrative Operations CoordinatorOperations Manager - J541
Administrative Operations CoordinatorOperations Manager - J541
Posted on :
17-03-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
17-03-2025
Job Description
The Administrative Operations Coordinator manages complex data systems that support childcare assistance and food security services for hundreds of families. This role requires strong attention to detail excellent organizational skills and accurate recordkeeping critical to program success. The ideal candidate combines warmth in client interactions with precision in administrative tasks serving as a welcoming first point of contact for a diverse community. They must juggle multiple responsibilities while maintaining professionalism and compassionate service. Success in this role means recognizing that every data point represents a family servedand that timely accurate support helps advance our mission. This position also supports crossdepartment collaboration and contributes to strategic initiatives from leadership while keeping daily operations running smoothly.
Essential Functions:Program Support & Data Management:
- Process and maintain detailed data entry for Child Development Center state reimbursements
- Manage childcare assistance documentation and verification
- Track Food Pantry operations data including inventory and client statistics
- Generate reports and maintain accurate filing systems
- Support volunteer program documentation as needed
Front Office Operations:
- Serve as the primary phone operator for organizational inquiries
- Greet and assist visitors with a professional welcoming demeanor
- Create and maintain documents using Microsoft Office Suite
- Manage office organization and supply inventory
- Assist with special events and programs as needed
- MultiProgram Coordination:
- Balance responsibilities across multiple departments
- Maintain effective communication with three program directors/managers
- Ensure timely completion of tasks for each supported program
- Support programspecific projects as assigned
Qualifications:
- Required Education & Experience:
- High school diploma or equivalent
- 35 years of administrative experience in a fastpaced environment
- Proficiency in Microsoft Office Suite
- Experience working with diverse populations
- Valid Iowa drivers license and ability to meet agency insurance requirements
Knowledge & Skills:
- Strong attention to detail and accuracy in data entry
- Excellent organizational and time management skills
- Clear and professional verbal and written communication
- Ability to maintain confidentiality
- Demonstrated ability to work independently and manage multiple priorities
- Experience with database management and report generation
Physical Requirements:
- Ability to sit at a computer workstation for extended periods
- Occasionally lift up to 25 pounds
- Ability to navigate the office environment independently
Working Conditions:
- Fulltime 40 hours/week)
- Flexible scheduling between 6:00 AM and 6:00 PM
- Fastpaced environment with shifting priorities
- Background check required
Preferred Qualifications:
- Bilingual (English/Spanish)
- Background in childcare or social services
- Experience with Volgistics Salesforce Blackbaud eTapestry
- Familiarity with state reimbursement systems including the Child Nutrition Program and Department of Human Services Provider Portal
Disclaimer: Please note that we are unable to provide job sponsorships including but not limited to visas corptocorp arrangements (C2C) or any other form of sponsorship for employment. All applicants must be legally authorized to work in the United States without the need for sponsorship now or in the future.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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