Healthcare Administrative Assistant

This is a remote position.

Role Name: Healthcare Administrative Assistant

Schedule:

• Parttime flexible during client business hours (minimum 20 hours per week)
  

Client Timezone: Central Time (Louisiana)

Client Overview

Join a dynamic healthcare environment and support a busy medical professional in streamlining both personal and business operations. This role offers a unique opportunity to work with a successful clinic owner who manages multiple responsibilities and seeks an organized proactive assistant to enhance efficiency across various aspects of their life and work.

Job Description

We are seeking a detailoriented and highly organized Healthcare Administrative Assistant to support a successful medical clinic owner in Mississippi. This remote position offers a challenging and rewarding opportunity to make a significant impact on both the personal and professional life of a busy healthcare professional. You ll be responsible for managing a diverse range of tasks from email and calendar management to file organization and general administrative support. This role requires exceptional organizational skills the ability to prioritize effectively and a proactive approach to problemsolving. If you thrive in a dynamic environment and enjoy the challenge of juggling multiple responsibilities this position offers the perfect blend of personal assistance and business support.

Responsibilities

• Manage and organize a highvolume email inbox categorizing messages drafting responses and flagging important items for the client s attention
  
• Maintain and optimize digital file systems with a focus on Google Drive organization and efficiency
  
• Coordinate a complex calendar scheduling appointments and managing conflicts for both personal and professional commitments
  
• Assist with personal task management helping to streamline daily activities and improve worklife balance
  
• Provide administrative support for clinicrelated tasks as needed working in tandem with the existing virtual medical assistant
  
• Handle sensitive information with the utmost discretion and maintain strict confidentiality
  
• Proactively identify areas for improvement in organizational systems and suggest solutions
  
• Assist with research tasks information gathering and basic report preparation as required
  
• Manage travel arrangements and itineraries when necessary
  
• Act as a primary point of contact for nonurgent matters filtering and prioritizing communications
  

Requirements

• Proven experience as a Personal Assistant Executive Assistant or in a similar role supporting busy professionals
  
• Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously
  
• Strong proficiency in email management tools and digital file organization systems particularly Google Workspace (Gmail Google Drive Google Calendar)
  
• Excellent written and verbal communication skills with the ability to interact professionally with a diverse range of contacts
  
• High level of computer literacy including proficiency in Microsoft Office suite and ability to quickly learn new software applications
  
• Demonstrated ability to work independently take initiative and anticipate needs before they arise
  
• Strong problemsolving skills and the ability to make decisions independently when appropriate
  
• Flexibility to adapt to changing priorities and work outside of standard business hours when required
  
• Strict adherence to confidentiality and professional ethics
  
• Experience in healthcare administration or familiarity with medical terminology is a plus but not required
  
• Comfortable working remotely and managing time effectively without direct supervision
  
• Ability to commit to a minimum of 20 hours per week with flexibility to increase hours as needed
  

Independent Contractor Perks

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job