Executive Assistant to Head of Biogens West Coast Hub

Biogens West Coast Hub based in South San Francisco is specifically focused on transforming the lives of patients with severe immunemediated diseases by developing novel targeted therapies with outsized clinical impact faster. To accomplish this we are seeking top talent to join us on our journey.

About This Role

The Executive Administrative Assistant will be a dynamic and selfmotivated individual able to provide administrative support and coordination to the Head of Biogens West Coast Hub (WCH). In addition the Executive Administrative Assistant will also provide support for other members of the WCH leadership team and participate in the organization of large site level activities with other administrative and operations staff. This position requires a professional demeanor strong sense of urgency and the ability to prioritize multiple activities while keeping sensitive material and conversations strictly confidential.  Demonstrated experience in and accountability for project coordination and or management also required. Experience in the biotechnology / pharmaceutical industry required with a preference for having supported executive or Csuite organizations previously. 

Onsite presence is required up to 3x per week therefore the chosen candidate must be within commutable distance to our South San Francisco office.

What Youll Do:

• Build a strong working relationship with the Head of Biogens West Coast Hub their Chief of Staff and leadership team by organizing efficient communication and following up with deadlines and pertinent information.
• Provide administrative support including calendar management (scheduling prioritizing resolving conflicts etc. coordination of team meetings expense management travel arrangement event management of internal department events.
• Proactively handle complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others. May need to coach and provide support to the work of other administrative staff within the function.
• Build strong working relationships with administrative and operations staff at our WCH by organizing efficient communication and following up with deadlines and pertinent information offering support to the other admins as needed.
• Maintain working knowledge of relevant Biogen policies and procedures.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Assist in preparation of business and operating review materials and other key presentation requirements for internal and external meetings with the Head of Biogens WCH and Chief of Staff.
• Maintain group and/or company document and knowledge repositories websites and business systems (e.g. SharePoint Synapse) as needed. Expedite flow of work items and initiate followup when necessary.
• Largescale meeting support including logistics coordination (secure room A/V support catering etc. preevent material preparation dayof meeting set up contract/payment processing as needed management of minutes and other related activities; oversight of coordination process when using resources.
• Support the other Admins in our local CA office.

Qualifications :

Who You Are

You are proactive agile organized collaborative and calm under pressure. You have excellent communication interpersonal and collaboration skills and are comfortable interacting with senior members of the organization as well as crossfunctionally within the function and externally with important stakeholders. You enjoy a fastpaced environment are highly organized show initiative good judgement and are willing to take on additional tasks and responsibilities as needed to achieve organizational goals and deliverables. 

Qualifications

A successful hire will have the following competencies and capabilities:

• Associates degree is required. Bachelors degree preferred.
• 7 years of administrative experience supporting executive level teams is required ideally in the life sciences industry
• Agile with the ability to deliver in a fastpaced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.
• Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or take steps to resolve. Demonstrate strong strategic and critical thinking skills.
• Exercise a high degree of maturity discretion and integrity especially as this role may require handling of sensitive and confidential information.
• Has a teamoriented collaborative style and strong work ethic.
• Excellent interpersonal verbal and writing skills energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal communication and relationship building skills).
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner.
• Embody strong business acumen and the ability to quickly learn and absorb new information.
• Must be technically skillful in MS Office Suite (Word Excel PPT Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred.

Additional Information :

The base salary range for this position is $97000 $126000. Base salary offered is determined through an analytical approach utilizing a combination of factors including but not limited to relevant skills & experience job location
and internal equity.  

Regular employees are eligible to receive both short term and longterm

incentives including cash bonus and equity incentive opportunities designed
to reward recent achievements and recognize your future potential based on
individual business unit and company performance.   

In addition to compensation Biogen offers a full and highly competitive range of benefits designed to support our employees and their families physical financial emotional and social wellbeing; including but not limited to:  

• Medical Dental Vision & Life insurances 
• Fitness & Wellness programs including a fitness reimbursement   
• Short and LongTerm Disability insurance  
• A minimum of 15 days of paid vacation and an additional endofyear shutdown time off (Dec 26Dec 31 
• Up to 12 company paid holidays 3 days off for Personal Significance 
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit 
• 401(k) program participation with company matched contributions 
• Employee stock purchase plan   
• Tuition reimbursement of up to $10000 per calendar year   
• Employee Resource Groups participation     

Why Biogen

We are a global team with a commitment to excellence and a pioneering spirit. As a midsized biotechnology company we provide the stability and resources of a wellestablished business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning growth and expanding their skills. Above all we work together to deliver lifechanging medicines with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds cultures and perspectives make us a stronger and more innovative company and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex gender identity or expression sexual orientation marital status race color national origin ancestry ethnicity religion age veteran status disability genetic information or any other basis protected by federal state or local law. Biogen is an EVerify Employer in the United States.