Front of House Office Assistant
Front of House Office Assistant
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Job Description
We are recruiting for a Front of House Office Assistant on behalf of our client Passion Pictures to join the team on a 6-month fixed term contract.
The Front of House Office Assistant will be the face of the UK Head Office based in central London responsible for greeting clients and facilitating a welcoming and warm first impression to the business. This role will be supporting the Office Manager with administrative related tasks alongside the Office runners for day-to-day maintenance of the Rathbone Place building.
Key Responsibilities:
- Answer and manage incoming calls to the office reception phone directing calls where required to the appropriate individuals and teams
- Monitor and organise the reception and info mailboxes ensuring timely responses to enquiries
- Ordering office supplies as required
- Assisting the Office Managers delegation of tasks / schedules and requests for the office runners
- Filming equipment support - Assist teams in sourcing in-house kit and updating equipment log
- Manage the operations and meeting room calendars
- Maintain and update Community pages and operations SharePoint site/ assigned spreadsheets with useful information and relevant documents for building and digital record management.
- Accept and organise mail / courier deliveries and collections as needed. Notify teams of post; scan and send items to the relevant people or teams as required.
- Company socials - Internal event/ company lunch planning alongside Office Manager
Requirements:
- Minimum of 1 year experience in a customer facing or reception based role
- An understanding of Mac & PC operating systems is desirable
- Excellent communication skills
- Ability to work as part of a team or individually
- Experience working on Microsoft 365 platforms (Core Apps: Outlook Excel Word PowerPoint Planner) in addition to creative tool platforms (Canva and Photoshop)
Fixed Term Contract: 6 months
In Person
Annual salary of up to 32000
Employment Type
Full Time
