Executive Assistant Remote
Executive Assistant Remote
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Salary Not Disclosed
1 Vacancy
Job Description
Our client is seeking a passionate and proactive selfstarter with an investigative and enterprising spirit to join their team as an Executive Assistant to the CoCEOs. In this pivotal role youll play a crucial part in advancing the foundations goals by providing highlevel administrative support serving as a key interface with the Board of Directors and fostering seamless internal and external collaboration. This role offers a unique blend of project management writing and editing research and highlevel relationship management. Youll need strong leadership skills to work effectively with stakeholders at all levels and discretion in handling confidential information is essential. Join our inclusive and positive team culture where worklife balance is a priority. As Executive Assistant youll combine administrative and project management responsibilities requiring timely proactive and accurate communication both internally and externally. This position reports directly to the CoCEOs.
Responsibilities:
Executive and Board Support 70
- Manage scheduling for the CoCEOs and the Board of Directors.
- Prepare minutes and/or notes for board committee and other meetings; draft correspondence for the Board and CoCEOs as needed.
- Support the Chief Operating Officer (COO) in coordinating board meeting materials including information gathering document translation and assembling board packets.
- Proactively partner with the CoCEOs to ensure they are wellinformed of upcoming commitments and responsibilities.
- Arrange travel logistics and coordination for productive meetings involving the CoCEOs and Board members.
- Collaborate with the COO to develop weekly allstaff meeting agendas and record meeting notes.
- Conduct research as requested by the CoCEOs.
- Coordinate the annual calendar of board and staff meetings including the annual board and staff retreat(s).
- Arrange food/refreshments for internal and external meetings involving staff and board members.
- Coordinate interpretation and translation services for board and boardrelated meetings involving Spanish speakers.
- Support trustee recruitment orientation and ongoing education.
- Manage special projects as requested by the CoCEOs.
Administration Operations and Financial Support 30
- Coordinate electronic signature requests with staff and other partners.
- Monitor the organizations email inbox and front desk phone line.
- Assist with CoCEOs monthly expense reporting.
- Perform other projects and tasks as assigned.
Qualifications:
- 25 years of related experience (no specific educational requirements).
- Commitment to racial justice.
- Ability to exercise independent judgment and discretion in handling confidential and sensitive materials.
- Ability to work independently with minimal supervision demonstrating a high degree of selfdirection initiative and individual judgment.
- Exceptional organizational skills with a keen eye for detail and the ability to manage multiple priorities and requests efficiently.
- Excellent interpersonal skills with the ability to collaborate effectively with individuals at all levels.
- Strong written and verbal communication skills.
- Technological proficiency and a proactive selfstarter attitude.
- Timely accurate efficient and friendly communication style.
- Demonstrated experience with Microsoft Office & SharePoint Google Workspace database and project management platforms and other technology tools.
- Deeply curious and a growthoriented mindset.
Employment Type
Full Time
