25-26 Office Coordinator
25-26 Office Coordinator
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USD 65000 - 75000
1 Vacancy
Job Description
OFFICE COORDINATOR
Who We Are
Achievement Prep is an awardwinning collegepreparatory public charter school network committed to historically underserved communities of Southeast Washington DC. Our flagship middle school which opened in 2008 serves approximately 500 scholars in 4th 8th grade. Opening in 2013 our elementary school serves approximately 350 scholars in K 5th grade. It also includes an early childhood partnership with AppleTree Institute which serves approximately 160 preK3 and preK4 scholars. Our mission is to prepare students to excel as highachieving scholars and leaders in high school college and beyond.
What You Will Do
The Office Coordinator plays an integral role in the schools administration by being the face of the campus for all who visit. S/he serves as the first point of contact and the backbone of the main offices daytoday operations including organizing and executing all aspects of scholar attendance and records keeping. The Office Coordinator provides courteous hospitable service to all stakeholders and assists with the general administration and operation of the campus.
Reporting to the Operations Manager you will:
Communication
- Greet all visitors professionally and courteously and direct them to the appropriate individual(s) efficiently
- Communicate with all stakeholders (in person phone email mail fax) professionally courteously accurately and promptly
- Use discernment when directing calls/visitors to staff members gaining clarity on the nature and urgency of the request first
- Coordinate all communications (phone email mail fax) to assure timely effective routing of accurate information
- Establish positive and professional communication at all levels
- Monitor and keep current voicemail messages that callers hear and the schools general email address
- Handle essential mailings and communications to/from staff families and other community members
- Receive continuous feedback from peers and school leaders on your practice and be expected to give the same
Attendance & Data
- Own the warehousing of scholar data
- Coordinate attendance communication including consistent prompt and systematic notification of families and school officials regarding tardiness absences and truancy
- Support the coordination of attendance meetings with scholars families
- Assist with the collection of residency verification documents for enrollment
- Maintain academic records
- Support the production of academic and school culture reports in accordance with school policy and calendar (i.e. report cards progress reports awards scholar paychecks etc.
- Collect maintain and disseminate (as needed) data for scholar records including enrollment grades attendance and discipline
- Collaborate with the Operations Coordinator around attendance incentive programs for individual scholars and classes
Operational Support
- Maintain a professional and presentable front desk/lobby environment that is organized and conducive to visitors
- Oversee the room reservations system
- Organize and coordinate main office operations and procedures to ensure effectiveness and efficiency
- Create and/or revise office systems and procedures as required
- Provide routine office support such as bulk copying mailing faxing preparing labels scheduling and meeting coordination
- Ensure all office equipment is consistently operational and that there are necessary supplies on hand at all times
- Obtain and/or maintain certification to serve as a backup administrator of medication to scholars
- Support the procurement of all office supplies
- Support the logistical coordination of special programming (i.e. ParentTeacher Conferences Family Nights)
- Organize and coordinate main office logistics daily
- Monitor maintain and process voicemail school email inbox postal mail and fax efficiently
- Create maintain and disseminate (or support the dissemination of) current directories calendars and newsletters
- Maintain reconcile and disseminate all school calendars (i.e. Google Calendar website hard copies)
- Support other operational efforts including logistical coordination of special programming and medication administration
- Manage time tasks deadlines and responsibilities in a fastpaced environment
- Provide coverage in the event of absence or support in the event of additional need for other members of the operations team: Operations Manager and Operations Coordinator
Scholar Enrollment Processes
- Support the Director of Family Experience in collecting tracking and monitoring school enrollment information
- Ensure that all enrollment paperwork is accurate and on file for all enrolled scholars
General School Support
- Engage in additional schoolwide responsibilities such as lunch/recess duty hallway posts events committees etc.
- Embody our core values of Determination Respect Enthusiasm Accountability and Mastery
- Maintain a culture centered on our ethos and core values of Determination Respect Enthusiasm Accountability and Mastery
- Exhibit an unwavering commitment to high academic achievement and character development in our scholars
- Be on campus from at least 7:30 AM to at least 5:00 PM daily
- Attend and support events during the school day and in the evenings (monthly) that invite families into the building
Be willing to take on additional responsibilities as necessary to fulfill Achievement Preps mission for our scholars
You Must Have
- High school diploma or equivalent
- 2 years of administrative and office organizational experience
It Would Be Nice for Your to Have
- Bachelors degree
- 1 years of experience working in an urban school setting
- Experience with PowerSchool student information systems or database systems
Who We Are
We are a public charter school network committed to historically underserved communities of Southeast Washington DC. Our elementary school PreK3 5th grade includes an early childhood partnership with AppleTree Institute. Our mission is to prepare students to excel as highachieving scholars and leaders in high school college and beyond.
What You Get
- Development:
- Ongoing weekly or biweekly coaching and development from direct supervisor
- Opportunities to participate in external professional development that increases effectiveness in the role
- Compensation & Benefits:
- Achievement Prep offers highly competitive compensation & benefits
- Medical vision dental benefits
- Flexible spending accounts for transit dependent care and medical expenses
- 401k with automatic immediate employer matching up to 4
- It Pays to Stay:
- Upon completion of 2 full school years of service employees become eligible for annual loyalty incentives
- Gifts and Achievement Prep swag
- Bonuses
Required Experience:
Manager
Employment Type
Full-Time
