Office Coordinator
Office Coordinator
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Job Description
We are currently seeking a qualified full-time permanent Office Coordinator to join our team based in Saskatoon SK. This role is key to ensuring the smooth day-to-day operations of the office and providing broad administrative support across multiple functions including administration office services health & safety (HSE) and human resources.
The ideal candidate is a confident task-oriented self-starter with exceptional communication skills who thrives in an independent work environment. This position requires full-time on-site presence in our Saskatoon office and the flexibility to provide occasional minimal after-hours support.
If youre a proactive professional with a passion for operational excellence be a champion of diversity and inclusion and join our team today!
Duties & Responsibilities:
Administrative Support:
- Serve as the primary point of contact for visitors to ensure a welcoming environment.
- Schedule and coordinate meetings and events including arranging catering preparing necessary materials taking and distributing meeting minutes.
- Develop communications and presentations for senior management as well as development of project and corporate documentation ensuring alignment with organizational standards and approval processes.
- Act as a back-up to head office reception and project administration when required.
- Maintain and update the project SharePoint portal.
- Coordinate travel arrangements for project personnel.
- Prepare review and train personnel on expense reports; review submissions and support the accounting department with any corrections.
- Other administrative duties as required.
Office Services & Health Safety and Environment:
- Perform basic office security duties including access card administration mail/couriers and basic opening and closing procedures.
- Manage vendor relationships (e.g. cleaners coffee services building etc.) including ordering general office supplies and verifying invoices.
- Facilitate preparation for new hire arrival by ensuring workspaces equipment and welcome materials are in order.
- Serve as the designated Fire Warden and participate in the Joint Health & Safety (JH&S) Committee.
- Monitor workplace safety by identifying and reporting incidents or hazards and monitor compliance with local labor laws and safety regulations.
Human Resources:
- Assist the recruitment team with career fair planning and coordination for on-site interviews.
- Act as the primary contact for employee inquiries escalating to appropriate departments where necessary.
- Coordinate logistics of training sessions as well as virtual orientation sessions for new on-site hires ensuring a smooth and welcoming experience.
- Champion HR initiatives such as wellness programs engagement surveys and training
Qualifications :
- Post-secondary education in Business Administration or a related field is preferred.
- 57 years of experience in a similar role with a proven track record of providing administrative support to multiple teams or departments.
- Advanced knowledge of the Microsoft Office Suite with proven ability to utilize PowerPoint to create presentation materials for senior management.
- Prior experience with SharePoint Visio and Concur (or similar expense reporting software) is an asset.
- Highly accountable with ability to work independently with minimal direction.
- Effective verbal and written communication skills with the ability to communicate in a tactful and professional manner.
- Strong problem-solving skills with the ability to think on your feet and find solutions.
- Proactive approach with demonstrated ability to efficiently manage time resources and priorities to meet objectives and deliver results.
- Exceptional interpersonal skills with the ability to engage professionally and deliver a high standard of service to clients and internal teams.
Why Join Bantrel
We offer a competitive compensation package a great learning environment interesting & challenging work and the opportunity for career advancement.
- Immediate access to a comprehensive benefits package that provides extended health dental vison prescription coverage and flexible healthcare and personal spending accounts (no waiting period)
- Employer Group RRSP plan with no matching required
- Explore the many reasons to be part of our team
Additional Information :
Our culture is guided by our Mission and Values these shape how we treat one another our Clients and how we achieve excellence. Bantrel has a long and vibrant history of local community involvement employee volunteerism and corporate philanthropy.
We offer a competitive compensation package a great learning environment interesting & challenging work and the opportunity for career advancement.
As part of the recruitment process successful clearance of applicable pre-employment checks is required which may include Criminal Background/Police Information check Drug & Alcohol test Reference checks as well as submittal of Provincial Drivers Abstract. Please note only those candidates selected for interview will be contacted - all other resumes will be retained for future consideration. No phone calls or unsolicited agency resumes please. AI technology is utilized by Bantrel as part of our recruitment process.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
