Executive Secretary
Posted on :
13-02-2025
Employer Active
1 Vacancy
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Job Description
- Excellent knowledge of dealing with MS Office applications.
- Establishment of proper business correspondence memoranda reports and forms including those of confidential nature.
- Maintaining a filing system for diverse data memorandums and correspondence:
- Establishment of minutes of meetings and transcribes dictation from GM.
- Answering and channelling phone calls arranging and reminding appointments for GM.
- Receives and screens office callers and visitors schedules and sets up appointments.
- Receives opens sorts all incoming mail; dispatches outgoing mail.
- Sees to proper handling use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGMs office.
- Performs duties common to all Department Heads and other duties as may be assigned.
- Administers the distribution filing and necessary information flow of the Duty Manager Reports.
- Establishes in coordination with the Hotel/General Manager the monthly planning of the Department Heads duties.
- Administers the gathering of necessary data in order to establish weekly attendance forecast for Department Heads; working days and days off for GMs overview.
- Does necessary corrections if needed and informs the GM on changes.
- Inhouse Guest Letter to be established on regular basis together with Rooms Division / F&B Manager.
- Diverse layouts which goes in front of the guest.
- Makes sure that all memos are channelled through GM office in order to check the copies to and to inform the necessary departments if not already made.
- Keeps trace for daily briefings followup and important information; to be prepared for the GM.
- Makes on a regular basis proposals to General Manager about new ideas internal problems etc.
- In absence of the General Manager establishes in form of short notes daily reports about major happenings in the hotel for GM information.
- Regarding the proper information flow executive secertary is familiar with the organisation chart of the hotel and the relevant flow of information.
- Is familiar with all related company Corp. Design (CD) matters (frames fonts logos etc).
- He/she is familiar with all related company documentation and especially with the relevant Operational Standards Manual for his/her field of responsibility.
- Other duties as assigned.
- Perform duties in a manner that respects Rixos Hotels which are Trust Relationship Entrepreneurship and Drive.
Qualifications :
- Minimum of 12 years of experience in a similar capacity.
- Strong organizational and administrative ability.
- Strong knowledge of Microsoft Office 365
Additional Information :
- ood communication and customer contact skills
- Service oriented with an eye for details
- Ability to work effectively and contribute in a team
- Selfmotivated and energetic
- Wellpresented and professionally groomed at all times
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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