Virtual Executive Assistant
Virtual Executive Assistant
Posted on :
10-02-2025
Employer Active
1 Vacancy
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Monthly Salary
66000 - 66000
Vacancy
1 Vacancy
Posted on :
10-02-2025
Job Description
This is a remote position.
Virtual Executive Assistant Job
Schedule: Flexible during client business hours (Allentown NJ Eastern Standard Timezone)
Are you an organized proactive and techsavvy professional with a knack for managing multiple responsibilities Were seeking a Virtual Executive Assistant to support our growing business handle daily operations manage our social media and provide highlevel administrative assistance. If you excel in streamlining processes maintaining accountability and assisting with both business tasks and marketing we d love to hear from you.
Key Responsibilities:
Email & Slack Management
Organize and manage emails internally and for client mailboxes we manage: filter out spam tag client communications for easy tracking.
Download invoices and send to internal team for uploading to Quickbooks
Communicating important emails with the internal team via Slack
Manage Slack channels send reminders and follow up on tasks for the team ensuring nothing falls through the cracks.
Team Accountability & Asana Management
Monitor bookkeeping processes to ensure accuracy and completion.
Help maintain accountability in Asana for team projects track progress assign tasks and manage due dates.
Marketing Support
Assist with basic content creation in coordination with our copywriter and when given the basic outline for the content
Maintain brand consistency across all digital platforms
Proactively identify and address potential improvements
Assist with technical marketing implementation tasks
Post content to Facebook Instagram and private Facebook groups.
Manage FB engagement and interaction pulling in internal team for detailed engagement as needed
Update Canva templates for brand consistency.
Use Canva to create and repurpose marketing materials such as posts lead magnets webinar promotions. Follow brand guidelines.
Engage in lead generation activities across social media platforms.
Schedule and monitor email campaigns ensure timely content creation and assist with partner marketing initiatives.
Format and publish blogs in Client Connections.
Updates to website as needed
Client Communications & Support
Manage Inbox and support client communications by ensuring each client s account is processed.
Schedule and coordinate client strategy sessions including birthday or special occasion gifts.
Organize and track meetings using Acuity and Calendly.
MonthEnd & YearEnd Closing
Collaborate with the team to ensure monthend processes are completed checklists are maintained and monthly reports are sent to clients.
Assist with yearend tasks including creating client trackers and ensuring all tax checklists are completed.
Project Coordination
Assist in organizing Standard Operating Procedures (SOPs) for clients and team members.
Ensure that Google Drives are wellorganized and Asana is uptodate.
Requirements
Requirements:
Experience: Proven experience in administrative executive or virtual assistant roles.
Tech Skills: Proficiency in Gusto QuickBooks Google Workspace Asana Acuity Calendly and Slack.
Organizational Skills: Strong attention to detail time management and organizational skills.
Communication: Excellent written and verbal communication skills with a proactive approach to followups.
Adaptability: Ability to multitask and prioritize in a fastpaced remote environment.
Ability to troubleshoot independently
Marketing: Strong experience with social media content generation posting and engagement. Natural eye for visual marketing and brand consistency
Ideal Candidate:
Takes initiative and anticipates needs before being asked
Brings solutions and recommendations not just questions
Enjoys working independently while meeting team deadlines
Demonstrates ability to learn and adapt quickly
Values attention to detail and brand consistency
Selfreviews work for errors broken links and clarity before submission
If youre ready to make a meaningful impact and enjoy keeping operations running smoothly
apply today to join our team!
Note: While initial content writing isn t the primary focus candidates
with strong writing abilities are encouraged to highlight in application.
Requirements: Experience: Proven experience in administrative, executive, or virtual assistant roles. Tech Skills: Proficiency in Gusto, QuickBooks, Google Workspace, Asana, Acuity, Calendly, and Slack. Organizational Skills: Strong attention to detail, time management, and organizational skills. Communication: Excellent written and verbal communication skills, with a proactive approach to follow-ups. Adaptability: Ability to multitask and prioritize in a fast-paced, remote environment. Ability to troubleshoot independently Marketing: Strong experience with social media content generation, posting and engagement. Natural eye for visual marketing and brand consistency Ideal Candidate: Takes initiative and anticipates needs before being asked Brings solutions and recommendations, not just questions Enjoys working independently while meeting team deadlines Demonstrates ability to learn and adapt quickly Values attention to detail and brand consistency Self-reviews work for errors, broken links and clarity before submission If you're ready to make a meaningful impact and enjoy keeping operations running smoothly, apply today to join our team! Note: While initial content writing isn t the primary focus, candidates with strong writing abilities are encouraged to highlight in application.
Employment Type
Full Time
Company Industry
Key Skills
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