Admin Assistant

Admin Assistant (Retail/eCommerce/Cycling)

Our client is a dynamic sports apparel brand based in Cape Town that designs and manufactures premium cycling and running kit both custom and retail. They have ambitious plans to grow our business and are looking for an enthusiastic production manager to join their dynamic team. Being a small dynamic team the incumbent will be expected to assume a high degree of autonomy to interact directly with all facets of the business including Branding Marketing Sales Customers Product Development Design Production Accounts as well as the company Directors.

Job Type: OnsiteFull Time

Location: Cape Town

Role Overview

Reporting predominantly to the Operations Managers Sales and Marketing Manager this role will assist in a variety of tasks in order to reduce the administrative burden of the management team.

Requirements

• Relevant qualification
• At least 3 years proven experience in organizational administration
• Some knowledge or experience in apparel or manufacturing would be beneficial
• Excellent communication skills written and verbal in English
• Highly digitally literate with ability to work effectively on a variety of media and software programmes notably:
• Proficient in Microsoft suite (outlook excel word etc) and Google Suite (sheets docs slides etc).
• Knowledge of Zoho Book and Zoho Inventory management
• Proactive enthusiastic challenge driven and result oriented
• High level of attention to detail
• Own transport a plus

Responsibilities

Reception Admin

• Receive greet and direct all incoming telephone calls
• Receive welcome and direct customers & suppliers

Operations Admin:

• Prepare and issue job sheets to the design and production team
• Process of all intercompany and purchase orders transactions for retail division
• Manage all finished goods inventory on the systems and on the shelf
• Regularly take stock update records monitor and replenish accordingly
• Ecommerce inventory management
• Ordering and processing purchase orders for material procurement

Sales & Account Admin

• Pick pack & ship all finished goods via courier to customers warehouses shops & retailers
• General daytoday running of the retail factory showroom facility including presentation and fulfillment
• Deal with all customer enquiries returns and complaints including managing of the associated whatsapp line
• Generate sales orders on software (Zoho)

Bookkeeping Admin:

• Assist with filing as required

Production Admin:

• Transcribe production stats onto tracking software (Smartsheet)

Remote Work :

No