HR Coordinator

Provide a variety of administrative logistical and operational support to the Human Resources department. Manage vendor relationships.

Requirements

ESSENTIAL JOB FUNCTIONS (include the following):

• Process background checks and MVRs as part of new hire process. May require discussing with applicant items on reports as needed. Schedule preemployment and postaccident drug testing. Communication and tracking of negative results; tracking of outstanding/on hold items for further review.
  

• Manage the Workers Compensation program. Responsible for claims reporting monitoring administration and report generation.
  

• Leave of Absence Program administration liaison with local HR team and outsourced Leave vendor management. Provide guidance and direction to Field on leave process. Liaison with Payroll to ensure time is reported appropriately and employee is paid accurately.
  

• Manage the Random Drug Testing Program which includes reporting tracking and responding to questions from the Field. Follows up with Managers to ensure tests are completed on a timely basis.
  

• Administrator for I9 program/vendor to ensure I9s are completed through 3rd party vendor site and audit for payroll legal names and SSNs in Workday for accuracy.
  

• Conduct regular audits including termination/offboarding report onboarding/licenses Workday data audits and Guardian Angels. Report noncompliance to local HR and track noncompliance responses.
  

• Manage vendor relationship with Workers Comp Drug Testing/Background and Leave administration. Ensure issues addressed on a timely basis.
  

• Assist in acquisition support on a variety of tasks.
  

• Support Compensation on annual processes and special projects.
  

• Create training and job aids on HR administrative processes.
  

• Plan and coordinate Support and HR meetings including the Quarterly Support Services
  

  Update meeting and Annual HR Summit.
  

• Administer Service Award program.
  

• Facilitate the onboarding process for Support Services new hires
  

• Process invoices with allocations for various HR vendor invoices
  

• Manage Labor Law Poster vendor to ensure compliance at all pharmacy locations; ensure
  

  new pharmacy locations are set up with vendor and new posters ordered as needed.
  

• Responds to employee verifications.
  

• Assist in other HR functional areas as necessary.
  

• Other essential functions and duties may be assigned as needed.
  

  EDUCATION AND/OR CERTIFICATIONS
  

• Bachelor s Degree
  

• SHRMCP SHRM SCP PHR or SPHR certification required
  

  SKILLS AND QUALIFICATIONS:
  

• 13 years experience relevant experience. HR experience preferred (advanced degree may substitute for experience)
  

• Workday experience preferred
  

• Must exhibit complete confidentiality at all times
  

• Advanced computer skills especially Excel
  

• Ability to work independently and deliver to deadlines
  

• Ability to solve problems with minimal direction
  

• Great attention to detail and accuracy
  

• 
  

• Ability to excel in a fastpaced teamoriented environment working on multiple tasks simultaneously while adhering to strict deadlines
  

• Quality minded; motivated to seek out errors and inquire when something appears inaccurate
  

  ATTRIBUTES REQUIRED:
  

• Work Ethic/Integrity must possess intrinsic drive to excel coupled with values in line with company philosophy
  

• Strategy and Planning ability to think ahead plan and manage time efficiently
  

• Problem Solving ability to analyze causes and solve problems at both a strategic and
  

  functional level
  

• Team Oriented ability to work effectively and collaboratively with all team members
  

  LANGUAGE SKILLS:
  

• Ability to communicate clearly and concisely in verbal and written form
  

• Strong communication skills and a customer service attitude
  

• Must be able to frequently communicate with customers and/or with others about customer s
  

  requirements complaints and common inquiries.
  

• PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the job.
  

• While performing the duties of this job the employee is regularly required to communicate with others inside and outside the pharmacy including the ability to express oneself and exchange information in what at times could be a stressful or highpressure environment.
  

• The employee frequently is required to move about the office/pharmacy to access files use office equipment and to interact with others. The person must be able to sit or remain in a stationary position for extended periods of time to be able to work communicate on the phone utilize the computer and interact with others. The employee is occasionally required to stand or otherwise be able to access files equipment and other items in high places.
  

• Employee must be able to constantly operate computers phones and other office equipment.
  

• Employee must be able to bend stoop kneel crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds.
  

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the job.

• The noise level in the work environment is usually low to moderate.
  

• Due to the collaborative nature of the business and the need to service customers the
  

  employee must be able to interact effectively with others in an office environment manage
  

  conflict and handle stressful situations and deadlines.
  

• Requires desk work in office environment.
  

• 
  

ESSENTIAL JOB FUNCTIONS (include the following): Process background checks and MVRs as part of new hire process. May require discussing with applicant items on reports as needed. Schedule pre-employment and post-accident drug testing. Communication and tracking of negative results; tracking of outstanding/on- hold items for further review. Manage the Workers Compensation program. Responsible for claims reporting, monitoring, administration, and report generation. Leave of Absence Program administration, liaison with local HR team and outsourced Leave vendor management. Provide guidance and direction to Field on leave process. Liaison with Payroll to ensure time is reported appropriately and employee is paid accurately. Manage the Random Drug Testing Program which includes reporting, tracking and responding to questions from the Field. Follows up with Managers to ensure tests are completed on a timely basis. Administrator for I-9 program/vendor to ensure I-9s are completed through 3rd party vendor site and audit for payroll legal names and SSNs in Workday for accuracy. Conduct regular audits including termination/offboarding report, onboarding/licenses, Workday data audits and Guardian Angels. Report non-compliance to local HR and track non-compliance responses. Manage vendor relationship with Workers Comp, Drug Testing/Background and Leave administration. Ensure issues addressed on a timely basis. Assist in acquisition support on a variety of tasks. Support Compensation on annual processes and special projects. Create training and job aids on HR administrative processes. Plan and coordinate Support and HR meetings including the Quarterly Support Services Update meeting and Annual HR Summit. Administer Service Award program. Facilitate the on-boarding process for Support Services new hires, Process invoices with allocations for various HR vendor invoices Manage Labor Law Poster vendor to ensure compliance at all pharmacy locations; ensure new pharmacy locations are set up with vendor and new posters ordered as needed. Responds to employee verifications. Assist in other HR functional areas as necessary. Other essential functions and duties may be assigned as needed. EDUCATION AND/OR CERTIFICATIONS Bachelor s Degree SHRM-CP, SHRM SCP, PHR or SPHR certification required SKILLS AND QUALIFICATIONS: 1-3 years experience relevant experience. HR experience preferred (advanced degree may substitute for experience) Workday experience preferred Must exhibit complete confidentiality at all times Advanced computer skills, especially Excel Ability to work independently and deliver to deadlines Ability to solve problems with minimal direction Great attention to detail and accuracy Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines Quality minded; motivated to seek out errors and inquire when something appears inaccurate ATTRIBUTES REQUIRED: Work Ethic/Integrity must possess intrinsic drive to excel coupled with values in line with company philosophy Strategy and Planning ability to think ahead, plan and manage time efficiently Problem Solving ability to analyze causes and solve problems at both a strategic and functional level Team Oriented ability to work effectively and collaboratively with all team members LANGUAGE SKILLS: Ability to communicate clearly and concisely in verbal and written form Strong communication skills and a customer service attitude Must be able to frequently communicate with customers and/or with others about customer s requirements, complaints, and common inquiries. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the job. While performing the duties of this job, the employee is regularly required to communicate with others inside and outside the pharmacy, including the ability to express oneself and exchange information in what, at times, could be a stressful or high-pressure environment. The employee frequently is required to move about the office/pharmacy to access files, use office equipment, and to interact with others. The person must be able to sit or remain in a stationary position for extended periods of time to be able to work, communicate on the phone, utilize the computer, and interact with others. The employee is occasionally required to stand or otherwise be able to access files, equipment, and other items in high places. Employee must be able to constantly operate computers, phones, and other office equipment. Employee must be able to bend, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the job. The noise level in the work environment is usually low to moderate. Due to the collaborative nature of the business and the need to service customers, the employee must be able to interact effectively with others in an office environment, manage conflict, and handle stressful situations and deadlines. Requires desk work in office environment.