Operations Coordinator - ReTree

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Location and Work Mode

Bogot Colombia Hybrid

Who we are

ReTrees purpose is to protect and strengthen nature against climate change.

We do this by offering conscious and innovative solutions to business (B2B) reforest areas in risk of desertification. We plant a variety of local species of trees and bushes that offset carbon generate biodiversity and impact local communities.

Our approach involves monitoring the CO2 offset by every tree we plant using our inhouse algorithm that estimates the tons of carbon offset the weeks of rural employment generated and the positive impact in terms of water resources.

Our impact

We work to generate a real impact protect our community grow a happy and highly skilled team and fighting climate change.

The role of an Operations Coordinator is crucial to reach this goal by ensuring the efficient functioning of the company across various operational domains. We understand not everyone will meet all the above qualifications on day one. Thats OK. If you are passionate about nature you want to create an impact and you want to grow your skills in operations we encourage you to apply.

Purpose of the Position

This is a fulltime Operations Coordinator role with ReTree based in Madrid with a hybrid working strategy (remote and in office). This position will report to the Managing Director. The responsibilities of this role include overseeing various operational aspects of the company to ensure its smooth functioning. It requires wearing multiple hats and handling diverse tasks ranging from financial/accounting reporting and compliance to organizing plantations and supply chain operations. You will be the person coordinating our teams to ensure operational efficiency and to enable the growth of the business.

Key Responsibilities

Accounting Finance & Taxes:

• Oversee daytoday administrative operations including invoicing and payments.
  Gathering all relevant info in terms of accounting to ensure accurate and timely recording of financial transactions.
• Coordinate with external accountants auditors and tax consultants to ensure accurate and timely recording of financial transactions annual audits and tax filings.
• Monitor financial performance against budgetary targets and provide regular reports to the Managing Team and Committee.
• Under the lead of the Managing Team conduct financial analysis to identify areas for cost optimization and revenue enhancement.

Planting Operations & Events Planning:

• Under the lead of the Managing Team helping to define operational processes roles and responsibilities.
• Organize and coordinate all teams during plantations volunteering events and other gatherings. Manage permits with local institutions.
• Manage inventory levels of plants CO2 and other materials to meet demand while minimizing carrying costs and stockouts.
• Ensuring the information in our database is accurate in terms of number of trees species certificates and other specs.
• Optimize supply chain processes to enhance efficiency and reduce lead times.

Liasing with the Ministry of Ecological Transition (MITECO):

• Registering new plantations within MITECO.
• Issuing MITECO certificates to clients.
• Occasionally helping clients calculating their CO2 Footprint and accompanying them through the process of certification.

Compliance (GDPR and Occupational Hazard):

• Under the lead of the Managing Team ensure compliance with GDPR regulations by implementing and maintaining appropriate data protection measures.
• Develop and enforce occupational hazard policies and procedures to ensure a safe work environment.
• Stay updated on regulatory changes related to data privacy occupational health and safety standards.

Requirements and competencies to work with us

Education

• Bachelors degree in Business Administration & Law Finance Accounting Engineering or related field.
• Strong sense of purpose. Sustainability or impact business background highly preferred.
• Proven experience in a similar coordinating role as in operations or PM preferably in a startup environment.
• Outstanding organizational communication and interpersonal skills.

Knowledge and Skills

• Basic understanding of financial principles budgeting and financial analysis techniques.
• Ability to multitask prioritize tasks and adapt to changing priorities.
• Resourceful and with a problemsolving attitude.

Competencies

• Familiar with the use of CRM and ERP systems.
• Proficiency at MS Office suite.
• Detail oriented and a high level of accuracy in reporting and data analysis.

Our team

We are a young team of 7 people based in Madrid and after 3 years in the business we are now looking for a person (she/he/them) to help us manage our operations.

Reasons to join our team

• Hybrid contract based in Madrid (Vinateros). Work from home a 70% of the time if you want.
• Flexible working hours.
• Holidays: base of 25 days off 5 extra days.
• Summertime: remote work within the CET time zone and working hours reduced to 35 hours/week.
• This is a longterm project. We want our teams to develop their skills and grow with us.