Invoice Processor

• Knowledge and Observance of Company HSE policy, rules and procedures
• Participation to HSE activities and global improvement (e.g. referential, reporting, REX, audits, trainings, HSE action plans…)

Under the supervision of the Lead, Accounts:

Invoice processing:

• Comply to Purchase to Pay process for tasks related to AP activities.
• Verification, processing and timely settlement of incoming invoices and expense claims;
• Review of received invoices for accuracy and supporting documents
• Perform preliminary checks on invoices such as currency, dates, external commitment doc (PO, LPO, Call Off).
• Scanning of invoices and loading in ERP system (SAP-PALM)
• Initiating validation workflow (depending on doc type : ex invoice, expense claim…)
• Processing booking of invoices : last review of the invoice before posting in the system
• Ensuring that invoices are processed promptly to ensure payment within agreed supplier payment terms.
• Ensuring credit notes - when applicable- are received from suppliers promptly.
• Ensure non-compliant invoices are rejected and information provided to vendor in order to take corrective actions.
• Monitoring and chase up rejected invoices for re-submission.
• Prepare debit balances / aged creditors and propose corrective action to team leader in order to solve pending transactions.
• Taking phone calls from suppliers and deal with queries as they arise, ensuring satisfactory conclusion for the supplier.
• Daily and timely follow-up and clearing of all issues received through accounts payable generic email.
• Setting-up and maintaining supplier accounts, in accordance with company procedures including reconciling supplier statements and resolving differences.
• Liaising directly with supervisor and Lead Accounts Payable, departments and budget holders to resolve any issues.
• Ensure efficient communication with Cost Control, Contracts and Procurement and Technical department on relevant issues
• Prepare internal invoices when required