Administrative Assistant Job Description:
- Office Management: Oversee daytoday office operations maintaining a wellorganized and efficient workspace.
- Scheduling and Coordination: Manage calendars schedule appointments and coordinate meetings ensuring timely and effective communication.
- Data Entry and Record Keeping: Accurately input and update data maintain records and generate reports as needed contributing to efficient information management.
- Communication Handling: Answer and direct phone calls respond to emails and facilitate communication within the team and with external parties.
- Document Preparation: Assist in creating and formatting documents presentations and reports demonstrating proficiency in office software.
- Task Prioritization: Prioritize and manage multiple tasks simultaneously ensuring deadlines are met and priorities are aligned with organizational goals.
- Visitor and Vendor Support: Greet visitors manage incoming/outgoing mail and assist with vendor coordination.
- Problem Resolution: Address and resolve administrative issues promptly collaborating with team members to ensure smooth operations.
- Resource Management: Monitor and replenish office supplies ensuring a wellequipped and functional work environment.
- Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
The Administrative Assistant plays a crucial role in supporting the team and maintaining the overall efficiency of the office
Must Have
Proven experience as an Administrative Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
task prioritization,confidentiality,written communication,document preparation,coordination,attention to detail,data entry,time management,problem resolution,office administration,organizational skills,problem-solving,resource management,excel,verbal communication,communication handling,scheduling,office management,multi-tasking,vendor support,visitor support,record keeping,communication