Executive Secretary

• Maintain executive s agenda and assist in planning appointments board meetings conferences etc.
  
• Attend meetings and keep minutes
  
• Receive and screen phone calls and redirect them when appropriate
  
• Handle and prioritize all outgoing or incoming correspondence (email letters packages etc.)
  
• Make travel arrangements for executives
  
• Handle confidential documents ensuring they remain secure
  
• Prepare invoices or financial statements and provide assistance in bookkeeping
  
• Monitor office supplies and negotiate terms with suppliers to ensure the most costeffective orders
  
• Maintain electronic and paper records ensuring information is organized and easily accessible
  
• Conduct research and prepare presentations or reports as assigned
  

Requirements

• Proven experience as executive secretary
  
• Proficient in MS Office and backoffice software (e.g. ERP)
  
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  
• Familiarity with basic research methods and reporting techniques
  
• Excellent organizational and timemanagement skills
  
• Outstanding communication and negotiation abilities
  
• Arabic Nationality