Project Coordinator

Job Description

The Project Coordinator is responsible for assisting in the planning coordination and execution of projects within a preengineered steel company supplier. This role involves working closely with project managers clients and various internal and external teams and vendors to ensure that projects are completed on time within budget and in compliance with quality and safety standards.

The Allied Culture

We believe great service matters from start to finish. It s why going the distance for our clients starts with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success. Great work starts with collaborating with a team dedicated to creating value world wide. The Allied Team is highly resourceful innovative and competent with extensive experience. Our culture is flexible offering worklife balance empowered because everyone s voice matters unified by promoting we over me and creative thinking outside the box it s the Allied way.

Responsibilities:

• Assist in the development of project plans including scope objectives and deliverables.
  
• Coordinate project activities tasks and schedules to ensure alignment with project goals.
  
• Collaborate with project managers to track and manage project progress.
  
• Serve as a primary point of contact for clients providing regular updates and addressing inquiries along with the Project
  
• Maintain strong client relationships by ensuring their needs and expectations are met.
  
• Communicate project status changes and issues to clients as required.
  
• Organize and maintain project documentation including contracts drawings specifications and permits.
  
• Assist in the preparation and distribution of projectrelated documents to stakeholders.
  
• Ensure accurate recordkeeping and document version control.
  
• Receive shop submittal from PM and assign to vendor for forward any documentation needed to the parties involved (internal and external)
  
• Gather all BOM s from vendors to share with clients at time of delivery.
  • Update Shipping log for logistics to update client of schedules.
    • Logistics to send all BOM s for all shipments
      
• Assist in resource allocation and scheduling for project teams subcontractors and suppliers.
  
• Coordinate the procurement and delivery of materials and equipment as needed.
  
• Monitor resource utilization and availability.
  
• Support project managers in budget management including tracking project costs and expenses .
  
• Prepare and process purchase orders change orders and invoices as required.
  
• Collaborate with the finance team to ensure accurate financial reporting.
  
• Review Quote for accuracy and confirm it is within budget to be confirmed with PM.
  
• Confirm payment terms for order.
  
• Update CRM for final job cost associated.
  
• Assist in quality control activities to ensure that project deliverables meet specified standards.
  
• Monitor and document qualityrelated issues and facilitate their resolution in collaboration with the Field Services team.
  
• Contribute to inspections and quality audits as needed.
  
• Collaborate with internal and external stakeholders including project teams(Internal and external) subcontractors and suppliers.
  
• Facilitate effective communication and collaboration among various project participants.
  
• Attend project meetings and provide administrative support.
  

Allied is an equal opportunity employer.

DFWP/EEOE

Requirements

Qualifications:

• Bachelor s degree in Construction Management Engineering Business or related field (preferred).
  
• Previous experience in a project coordination or administrative role within the construction or steel industry is advantageous.
  
• Strong organizational and multitasking abilities.
  
• Excellent written and verbal communication skills.
  
• Proficiency in project management software and Microsoft Office Suite.
  
• Knowledge of construction processes terminology and safety practices.
  

Skills:

• Organizational and time management skills.
  
• Attention to detail and accuracy.
  
• Problemsolving and critical thinking.
  
• Team collaboration and interpersonal skills.
  
• Ability to adapt to changing project requirements.
  
• Clientfocused and resultsoriented.
  
• Multi tasking.
  
• Proactivity and reactivity.
  
• Sense of priorities.