Senior Assistant Administration

THE ORGANIZATION

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people s The Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation ().

With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate

The Alliance a member of the CGIAR Consortium ( ) a global research partnership for a food-secure

ABOUT THE POSITION

The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) is seeking to recruit a Senior Assistant (Administration). The Senior Assistant will be responsible for providing efficient and effective administrative, logistical, and operational support to several research The incumbent will be located in the Nairobi Regional Office, under the direct supervision of one or more Program Management Officers (PMOs).

KEY RESPONSIBILITIES

Act as the focal point for processing requests made by research staff, in compliance with institutional policies and procedures, to contribute to the efficient delivery of projects:

• Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about

• Support and guide colleagues in the process and required documentation for the hiring of research staff including interns, visiting research fellows, and national and international

• Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expenses
  

• Make logistical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, ) and relevant follow-up; Prepare non-technical minutes of meetings as required by research
  
• Support with the development of research contracts (letters of agreement) and invoicing for small grants, as

• Carry out other administrative duties that might be

Requirements

REQUIREMENTS AND QUALIFICATIONS

• Bachelors degree in administration, industrial engineering, logistics, accounting, political sciences, international relations or related discipline with a minimum of 2 years of relevant

• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook).

• Advanced command of the English language, both written and

• Intermediate command of French and Spanish languages, both written and spoken, is an

• Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national

• Well-developed skills in personal organization, priority setting, problem solving, and

• Good knowledge of standard office

• Strong client orientation and service

TERMS OF EMPLOYMENT

This is a nationally recruited position based in Nairobi, The contract will be for one-year period, subject to a probation period of three (3) months and is renewable depending on performance and availability of This position is currently graded at level BG05 (in a scale of 14 levels, BG14 being the highest level).

The Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to The Alliance is an equal opportunity employer and strives for staff diversity in gender and

APPLICATIONS

Applicants are invited to visit to get full details of the position and to submit their Applications MUST include reference number Ref: 102884-Senior Assistant (Administration) as the position applied Application and CV should be saved as one document using the candidate s last name, first name for ease of

Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants bank

Applications closing date: 17^th January 2023

Please note that email applications will not be

Only short-listed candidates will be

We invite you to learn more about us at:

REQUIREMENTS AND QUALIFICATIONS Bachelor's degree in administration, industrial engineering, logistics, accounting, political sciences, international relations or related discipline with a minimum of 2 years of relevant Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook). Advanced command of the English language, both written and Intermediate command of French and Spanish languages, both written and spoken, is an Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national Well-developed skills in personal organization, priority setting, problem solving, and Good knowledge of standard office Strong client orientation and service TERMS OF EMPLOYMENT This is a nationally recruited position based in Nairobi, The contract will be for one-year period, subject to a probation period of three (3) months and is renewable depending on performance and availability of This position is currently graded at level BG05 (in a scale of 14 levels, BG14 being the highest level). The Alliance offers a multicultural, collegial research environment with competitive salary and excellent benefits; we believe that the diversity of our staff contributes to The Alliance is an equal opportunity employer and strives for staff diversity in gender and APPLICATIONS Applicants are invited to visit to get full details of the position and to submit their Applications MUST include reference number Ref: 102884-Senior Assistant (Administration) as the position applied Application and CV should be saved as one document using the candidate s last name, first name for ease of Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants' bank Applications closing date: 17th January 2023 Please note that email applications will not be Only short-listed candidates will be We invite you to learn more about us at: