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Executive Assistant Job Description
Position Summary
Provide administrative support to the National Director, Sales, Operations & Fulfillment and, when applicable, site ; The Executive Assistant will be experienced in handling a wide range of administrative and leadership support related tasks and will be able to work independently with minimal This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs within a fast paced The ideal candidate will possess the ability to effectively execute plans with keen attention to detail, accuracy and timing; be an articulate / effective communicator, and able to partner with many persons across the organization, locally as well as
Responsibilities
Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and
Prepares and transmits correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, Power Point and Outlook, often under tight deadlines, ensuring documents produced are error free and grammatically
Screens telephone calls and visitors, and resolves routine and some complex inquiries by sustaining professional
Coordinates and maintains complex calendar in Outlook of business meetings, appointments and conference calls and coordinates related
Responsible for implementation, maintenance and communication of location leadership team Operating
Prepares and distributes minutes of
Manages daily incoming and outgoing mail
Manages expense reports and travel arrangements in Concur and ensures timely submittal for National Director, Sales, Operations & Fulfillment.
Exercises independent judgment and discretion on sensitive and confidential projects and assignments
Plans and coordinates onsite events (such as meetings, volunteering and social events, )
Performs other clerical duties such as filing, photocopying, scanning, faxing,
Assists the Customer Care Department with various duties such as but not limited to order management, handle of rush orders, dropping tickets and handle of PO Identifies and handles issue related orders such as Made-To-Order and Outside Service Process (OSP).
Experience and Skill Required
Bachelor Degree/Diploma preferred in related discipline; or equivalent experience in the field is required
5+ years of progressively responsible and successful Administrative Assistant experience in dynamic, high growth environments, including distribution
Must be organized, able to multi-task, prioritize and work under pressured to meet deadlines
Discretionary abilities to work with documents and files of a proprietary nature
Advanced proficiency with Microsoft Office Suite ( Excel, Word, Outlook, PowerPoint, and Visio)
Strong analytical and communication skills ( oral and written)
Bias for action and high sense of urgency
Self-Starter; able to work and think independently
Ability to be resourceful and proactive in dealing with issues that may arise
Leadership Competencies
Ability to adjust and reprioritize workload to meet changing deadlines
Self-motivated individual able to multi-task effectively and work in a fast-paced environment
The Company
Rexnord is a $2 billion multi-platform diversified global industrial company with exceptional and trusted brands that serve a diverse array of global end Founded in 1891, Rexnord is headquartered in Milwaukee, Wisconsin, and employs approximately 8,000 associates For more information about the company visit
The company is operated in a disciplined way with the Rexnord Business System (RBS), a process-based framework for world-class operating performance and continuous RBS enables speed, scalability and consistency to drive superior customer satisfaction and financial By deploying our RBS methodology, Rexnord continues to solidify and grow long-standing, globally competitive businesses, while systematically integrating acquisitions and finding new ways to
Doing the right thing has been part of our core values for more than a So have volunteerism and philanthropy, and our Rexnord Foundation formalized this commitment more than 60 years We make our communities better with individual and organizational volunteering, matching gifts, grants, scholarships and corporate
Total Rewards and Benefits
Competitive Salary
Defined Contribution Pension Plan
Educational Reimbursement
Employee Assistance Program
Extended Health Care Insurance
Dental Insurance
Vision Insurance
Long-Term Disability Insurance
Accidental Death and Dismemberment Insurance
Life Insurance
Full Time