Admin Assistant - PH based

This is a remote position.

Do you have a get-it-done attitude? Do you have a knack for anticipating needs and requirements, not only of people in your team but of projects as well? Do you have the ability to facilitate project procedures and provide non-technical support as needed?

We are looking for an Admin Assistant who s capable of consistently providing top-quality, non-technical administrative support and maintaining high standards of excellence while ensuring solid stakeholder relationships. He or she will need to have a get-it-done and how-can-I-help attitude. This person must have the ability to anticipate needs, think critically, manage projects, and offer solutions to problems with a high level of professionalism and confidentiality.

This is a challenging role with plenty of opportunities for growth within a fun, creative and supportive work environment.

Your Key Responsibilities

In this role, you will assist the Office Manager in providing operational and administrative support to iLathys and other business units. Responsibilities include but are not limited to the following:

• Updating our P&L journal using bank reports
  

• Bookkeeping (Quickbooks)
  

• Invoicing clients following the terms of the signed contracts and following up with payments
  

• Assisting the sales team in filling supplier forms and any other documents as needed
  

• Preparing non-routine letters, memos, documents, and various reports as needed
  

• Archiving signed contracts
  

• Compiling supplier bills provided by the team for payment
  

• Perform other tasks or duties that are deemed fit by management from time to time
  

Requirements

What We Look For

• A bachelor's degree in Business Administration or related field, and / or 1-2 years of work experience as an Administrative Assistant or any related role
  
• Great attention to detail and solid organizational skill
  
• Willingness to learn new skills and processes
  
• Excellent English communication skills both written and verbal
  
• Good analytical and critical thinking skills
  
• Proficiency in using G-Suite applications
  
• Able to maintain a high level of integrity and discretion in handling confidential information
  
• Flexibility and adaptability as far as ever-changing business dynamics are concerned.
  
• Ability to multitask and meet strict deadlines, as well as to complete tasks independently as needed.
  

You are the perfect person for this role if:

• You are very precise and rigorous in your work,
  
• You pay great attention to details,
  
• You have a fast and reliable internet connection,
  
• You complete the assessment during the hiring process.
  

About the Company

Headquartered in Singapore, iLathys is a fast-growing company with different business units providing video and photography services, web development services and SaaS platform development and management . Our services and solutions are used daily by thousands of professionals and we are expanding our product portfolio as well as our presence across Asia, Europe and North America.

We have been working with home-based full time experts in the Philippines for 11 years already. We take a long term view on the roles we offer and are interested in people looking for a stable position. We offer competitive compensation.