Administative Assistant - Strategy & CEO Support Office
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0 - 3 years
KWD 123 - 123
Any Nationality
N/A
1 Vacancy
Job Description
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Provide administrative/secretarial service to Division Director, routing callers / correspondence as necessary and taking initiative in drafting. Complete replies where appropriate to ensure that all matters are dealt with efficiently / appropriately.
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Perform as the central person for both internal and external visitors, whose purpose it is to contact the director’s office, ensuring that only those with valid reasons may do so.
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Coordinate and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects.
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Maintain records/files, replenishes stationery and arrange servicing of office equipment to ensure the Division Director can function effectively and with minimum disruption.
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Performing complex administrative duties including, but not limited to, word processing, minutes taking, report writing in addition to other clerical duties like filing, faxing and copying.
- Make travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of department time
- Provide a time management/diary service for the Division Director to ensure effective use of time and attendance at all meeting at the appointed times.
- Make arrangements for meetings, including booking venue, ensuring all participants are aware of timing and adequate supplies of stationary are available.
- Observe and apply strict level of confidentiality and discretion in all matters related to work performance and in providing services for the administration of departmental operations.
- Takes initiative to identify and deal with problems and issues that arise to ensure smooth running of the department as a whole and as per agreement with Division Director.
- Establish, maintain & revise filing and record keeping system of all documentation. Classify, sort & file correspondence and other documentation.
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Proactively take responsibility for self improvement by staying well-informed of developments, knowledge and innovations in relevant field of expertise.
Employment Type
Full Time
