About the company

Geekhunter is hiring on behalf of our client an architecture and design firm based in Bali Indonesia specializing in creating innovative and sustainable structures that focus on using natural materials to build a variety of spaces from homes and hotels to schools and event venues.

Job Responsibilities

Seeking a highly organized proactive and resourceful Executive Assistant to provide comprehensive administrative and operational support to a senior executive. This role requires exceptional organizational skills strong judgment and the ability to manage competing priorities in a dynamic environment. The successful candidate will serve as a trusted partner ensuring seamless coordination of schedules communications travel arrangements and day-to-day activities.

• Manage complex calendars appointments meetings and scheduling priorities across professional and personal commitments.
• Coordinate travel arrangements accommodation bookings transportation and detailed itineraries.
• Handle personal errands and administrative tasks as required ensuring efficiency and discretion.
• Serve as the primary point of contact for internal teams external stakeholders and clients.
• Screen communications prioritize requests and manage correspondence on behalf of the executive.
• Support project coordination and track action items to ensure timely follow-up and completion.
• Anticipate scheduling conflicts logistical challenges and operational needs before they arise.
• Maintain organized records documentation and confidential information.
• Assist in planning meetings events and executive engagements.
• Provide day-to-day support to ensure the executive can focus on strategic priorities.

Job Requirements

• Minimum 3 years of experience as a Personal Assistant Executive Assistant Secretary or similar support role.
• Experience supporting senior executives in a fast-paced professional environment is preferred.
• Excellent organizational skills with strong attention to detail and follow-through.
• High emotional intelligence professionalism and interpersonal skills.
• Ability to remain calm adaptable and solution-oriented under pressure.
• Fluent in Indonesian and proficient in English both written and spoken.
• Strong proficiency in Google Workspace Slack Microsoft Office and project management tools.
• Excellent written and verbal communication skills.
• Demonstrated ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Benefits

• Competitive salary
• BPJS Kesehatan TK & THR
• Private Insurance

Required Skills:

English