Finance & Administration Executive
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Job Summary
About the Role
Infusory Future Tech Labs Pvt Ltd is looking for a detail-oriented and reliable Finance & Administration Executive to support the companys day-to-day finance operations and office administration activities. This is a hands-on execution role ideal for someone who enjoys maintaining clean records ensuring operational discipline and keeping processes organised and efficient.
The role is heavily focused on bookkeeping payroll coordination vendor management and office administration. The ideal candidate should be comfortable working in a fast-paced scale-up environment and must be open to learning and using AI tools and automations to simplify recurring tasks and improve efficiency.
This position offers direct exposure to founders and senior leadership while working closely with the Operations Manager and external Chartered Accountant (CA).
Key Responsibilities
Finance & Bookkeeping (Approx. 70%)
Maintain accurate bookkeeping records using Tally or Zoho Books
Process vendor payments and maintain payment schedules
Record and track company expenses
Perform bank reconciliation and petty cash management
Coordinate monthly financial closing activities with external CA
Prepare GST-related data and supporting documents
Support payroll processing and salary disbursement
Maintain proper financial documentation and records
Track reimbursements invoices and payment follow-ups
Ensure accuracy and timeliness of financial data
Administration & Operations Support (Approx. 30%)
Coordinate with vendors for utilities internet office supplies and maintenance
Manage pantry supplies and office stock inventory
Handle courier coordination and visitor management
Maintain attendance records and muster rolls
Support basic compliance documentation and filing
Assist with employee travel bookings and logistics
Ensure smooth day-to-day office administration
Requirements
Educational Qualification
/ / CA Inter or similar commerce background
Must-Have Skills
Working knowledge of Tally or Zoho Books
Bookkeeping and expense management experience
Vendor payment handling and bank reconciliation
Basic payroll and attendance management knowledge
Strong Excel / Google Sheets skills (formulas pivots dashboards)
Good written and spoken English and Malayalam
Strong attention to detail and documentation discipline
Ability to meet deadlines consistently
Willingness to learn and actively use AI tools such as ChatGPT Claude or Zoho AI tools
Good-to-Have Skills
GST filing exposure
Basic understanding of TDS
Payroll execution experience using Zoho Payroll or similar tools
Experience working in startups or small/mid-size companies
Familiarity with AI tools for drafting emails summarising documents and checking work
Desired Mindset
Takes pride in maintaining clean records and organised documentation
Comfortable handling operational and administrative tasks
Proactive in identifying discrepancies and reporting issues
Asks questions instead of making assumptions
Curious about AI automation and process improvements
Reliable responsible and execution-focused
Additional Requirements
Must be based in Kochi or willing to relocate immediately
Full-time work from office only (no remote/hybrid option)
Immediate joiners preferred
Candidate must be available for a 24 week overlap with the current finance team for a smooth handover
No-pay notice period policy; the candidate should join within the agreed timelines
Strong performers may grow into Senior Finance Executive or Office Manager roles within 1824 months
Infusory is an equal opportunity employer
Benefits
Benefits & Growth Opportunities
Direct exposure to founders and senior leadership
Opportunity to work in a fast-growing scale-up environment
Mentorship from the Operations Manager and the external CA
Access to tools training and AI platforms such as ChatGPT and Claude
Structured growth opportunities within finance and operations
Opportunity to attend national and international events for learning and networking
Required Skills:
Work Experience Minimum 5 years of experience in Operations Project Management Business Analysis or similar roles. Experience working in fast-scaling or early-stage environments is highly preferred. Key Skills Required Strong experience in operations project management or business analysis within high-growth environments. Advanced spreadsheet and dashboard proficiency (Google Sheets/Excel formulas pivots dashboards). Hands-on experience with tools such as Jira CRM systems Zoho Desk HRMS or similar platforms. Active AI fluency (ChatGPT Claude or similar tools) for automation productivity and problem-solving non-negotiable. Strong cross-functional communication skills with the ability to coordinate and push stakeholders effectively. Working knowledge of HR operations finance basics sales processes and compliance. Comfort working with ambiguity incomplete data and evolving systems. Strong ownership mindset with execution-focused thinking. Experience scaling teams and systems from early-stage growth is a plus. Additional Requirements Good to Have Experience with the Zoho ecosystem (CRM People Books Desk). Exposure to project management tools like ClickUp Asana Notion Linear or Jira. HRMS and event operations experience. Background in edtech B2B SaaS or hardware-software hybrid businesses. Ideal Mindset Young ambitious and leadership-oriented. Believes AI tools and LLMs are productivity partners not optional tools. Takes ownership proactively and consistently. Can build operational systems from scratch in messy environments. Brings structure clarity and accountability to growing teams.
Required Education:
Educational QualificationBachelors degree in any discipline (Business Engineering or related fields preferred).MBA is an added advantage but not mandatory.
