Admin Head
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Job Location:
Coimbatore - India
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description
A. Core Administration & Leadership
Oversee and manage day-to-day administrative operations across all assigned
departments ensuring seamless functioning of the office environment.
Act as the single point of contact for all administrative and facilities-related matters
escalating critical issues to senior management.
Develop implement and review administrative policies SOPs and guidelines to
improve operational efficiency.
Plan and manage the annual administration budget; monitor expenditures and identify
cost-saving opportunities.
Lead mentor and appraise a team of administrative staff housekeeping personnel and
support executives.
Coordinate with HR IT Finance and other departments for cross-functional
administrative support.
Handle sensitive information and maintain strict confidentiality across all operational
activities.
Prepare periodic MIS reports dashboards and presentations for senior management
review.
B. Facilities & Infrastructure Management
Manage office infrastructure including workspace allocation seating plans and
renovation/fit-out projects.
Oversee maintenance of electrical plumbing HVAC lifts and other office utility
systems.
Ensure full compliance with health safety and environment (HSE) norms; conduct
regular audits and fire drills.
Manage visitor management processes and guest houses.
C. Vendor Management & Procurement
Identify evaluate and onboard vendors for office supplies AMC services transport
housekeeping and pantry.
Negotiate contracts SLAs and commercial terms with service providers to ensure
quality and cost-effectiveness.
Monitor vendor performance conduct periodic reviews and enforce service level
agreements.
Manage procurement of office supplies stationery furniture equipment and other
consumables.
quality and cost-effectiveness.
Monitor vendor performance conduct periodic reviews and enforce service level
agreements.
Manage procurement of office supplies stationery furniture equipment and other
consumables.
D. Office Operations & Support Services
Ensure smooth running of all office support functions including reception courier
printing and pantry services.
Oversee travel and accommodation bookings car hire and logistics for employees and
guests.
Plan and execute internal events town halls off-sites and leadership meets end-to-end.
Manage asset registers IT peripherals inventory and coordinate with IT for asset
lifecycling.
Supervise housekeeping pest control waste management and overall office cleanliness
standards.
Step in and manage overall office operations during exigencies management absences
or crisis situations
E. Travel Desk Management
Design and implement an efficient end-to-end corporate travel process covering air
rail road and hotel bookings for employees and senior management.
Create and document travel SOPs approval workflows booking timelines and
escalation protocols to ensure a seamless and consistent traveller experience.
Establish clear SLAs for all travel requests - ensure domestic bookings are fulfilled
within 4 working hours and international bookings within 24 hours of approval.
Set up and maintain a real-time travel dashboard to track SLA adherence pending
requests and fulfilment rates; proactively address gaps.
Drive cost savings through advance bookings preferred fare classes blackout period
policies and enforcing corporate travel policy compliance across all employees.
