Finance & Administration Manager

Job Purpose

The Finance and Administration Manager leads the full financial management of the factory and oversees its administrative and HR functions. The role covers accounting treasury reporting banking trade finance tax compliance and administration safeguarding company assets ensuring statutory compliance in Ghana and providing accurate information to support decision-making.

The role reports hierarchically to the General Manager for day-to-day operations and functionally to the Group CFO for accounting standards reporting and group consolidation.

Key Responsibilities

A. Finance and Accounting

• Oversee the full accounting cycle and ensure timely month-end and year-end closing.
  

• Maintain robust internal controls and ensure compliance with IFRS and Ghanaian standards.
  

• Manage cost of production (raw materials energy packaging labor) and analyse cost per ton.
  

• Oversee inventory accounting and reconciliation of raw materials WIP spares and finished goods.
  

• Lead annual budgeting; monitor execution analyse variances and recommend corrective actions.
  

• Ensure data integrity and continuous improvement of the ERP system.
  

B. Treasury and Cash Management

• Manage daily cash flow and prepare short- and medium-term forecasts.
  

• Optimise use of funds and manage USD/GHS foreign-exchange exposure.
  

• Manage supplier and customer payment terms and collections.
  

C. Reporting

• Prepare monthly quarterly and annual financial statements for the General Manager Group CFO and shareholders.
  

• Develop and report KPIs relevant to manufacturing operations.
  

• Coordinate internal and external audits and implement recommendations.
  

• Support group reporting and consolidation accurately and on time.
  

D. Banking Trade Finance and Investment

• Manage banking relationships and negotiate facilities fees and exchange rates.
  

• Manage Letters of Credit and trade-finance instruments for imports of raw materials spares and equipment.
  

• Manage loans overdrafts and credit facilities including covenants and repayments.
  

• Support investment and capital expenditure decisions through financial modelling and payback analysis.
  

E. Tax and Statutory Compliance

• Ensure full compliance with Ghanaian tax obligations (CIT VAT WHT PAYE) and timely GRA filings.
  

• Ensure compliance with SSNIT Tier 2/3 pensions and other regulatory requirements.
  

• Stay current on tax and regulatory changes and advise management accordingly.
  

F. Administration

• Oversee office management contracts insurance licences permits and company assets.
  

• Manage relationships with service providers vendors and government agencies.
  

• Ensure adequate insurance coverage and proper record-keeping across finance and administration.
  

G. Human Resources (through the HR Officer)

• Supervise the HR Officer and direct all HR activities.
  

• Oversee recruitment onboarding contracts and personnel records.
  

• Ensure accurate and timely payroll compliant with Ghanaian labour law.
  

• Oversee employee relations leave discipline and performance management.
  

• Ensure compliance with the Ghana Labour Act and support HR policy development.
  

Key Performance Indicators

• Timely accurate monthly and annual financial reporting.
  

• Effective cash-flow management with no liquidity shortfalls.
  

• Timely and accurate processing of LCs and import documentation.
  

• Full statutory and tax compliance with no penalties.
  

• Clean audit reports.
  

• Effective management of the HR Officer and administrative functions.
  

Requirements

Qualifications and Experience

• Bachelors degree in Accounting Finance Business Administration or related field; Masters degree (MBA or MSc Finance) an advantage.
  

• Professional qualification (ACCA ICAG CIMA CPA) strongly preferred.
  

• 710 years progressive finance experience with 35 years in a managerial role.
  

• Experience in manufacturing industrial or construction-materials environment highly desirable.
  

• Demonstrated experience with banking relationships LCs and trade finance.
  

• Sound knowledge of IFRS and Ghanaian tax and statutory requirements.
  

• Experience supervising administrative and/or HR functions.
  

Skills and Competencies

• Strong technical accounting treasury and financial-analysis skills.
  

• Proficiency in ERP systems (SAP Sage Oracle) and advanced Excel.
  

• Excellent leadership and people-management ability.
  

• High integrity confidentiality and attention to detail.
  

• Strong analytical problem-solving and decision-making skills.
  

• Effective communication and negotiation skills including with banks and authorities.
  

• Ability to work under pressure and meet deadlines in a fast-paced industrial setting.
  

• Fluent English; French an advantage for international group reporting.