Executive Secretary

Job Description

PROJECT BACKGROUND:

Feed the Future Egypt Rural Agribusiness Strengthening Project (ERAS) is a five-year USAID-funded activity, supported by the U.S. government’s Feed the Future initiative. The project aims improve the competitiveness of Egypt’s horticulture producers and related down-stream businesses and food processors. The project promotes a more competitive and inclusive Egyptian economy through growth in selected horticultural sectors with special focus on securing employment and increasing agriculture-related incomes of smallholder farmers.

The project operates in Greater Cairo, Upper Egypt, and the Nile Delta, with its main office in Giza.

RESPONSIBILITIES:

The Executive Secretary will report to the project Chief of Party. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned by the direct supervisor.

• Attend meetings and keep minutes.
• Maintain COP’s agenda and assist in planning, scheduling, and coordinating appointments, meetings, etc.
• Receive and screen phone calls and redirect them when appropriate
• Transcribe drafts, proofread and revise correspondence, memos, agendas, and meeting minutes
• Assists in the completion of various forms, notices, and other communications as assigned.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for the COP
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

Job Requirements

• Proven experience as executive secretary orsimilar administrative role
• Proficient in MS Office: Word, Excel, and PowerPoint.
• In depth knowledge of office management
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication abilities
• Integrity and confidentiality
• Degree in business administration or relative field
• English and Arabic languages fluency is a must.(Applicants MUST hold recent IELTS or TOEFL or equivalent English Proficiency Qualification.)
• Must be highly proficient in professional business writing. (English)