Front Office Jobs in Bahrain

Company Our client is a private holding company that has an excellent legacy in the Kingdom of Bahrain since it was founded in the 1950s. The company offers various services in the Construction, Manufacturing, Hospitality industries and more. They are currently looking for an Executive Assistant/ Executive Secretary to be based in Bahrain. Duties & Responsibilities: Acts as Executive and Administrative assistant to the Managing Director. Interpret administrative policy and decisions as explained and directed. Takes and transcribes difficult technical dictation if necessary. Prepares reports and records. Takes calls and answers inquiries, opens and sorts mail, compose correspondence independently and maintains records and files. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides historical reference by developing and utilizing filing and retrieval systems recording meeting discussions. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Operates standard office, word processing and computer equipment. Performs related work as required. Qualification & Requirements: Graduate with commercial or business school training or equivalent of “A” level educational background with minimum of five years of experience. Thorough knowledge of standard office practices, procedures and secretarial techniques. Ability to interpret and apply policies and procedures. Ability to type, take and transcribe dictation accurately at a reasonable rate of speed. Ability to plan and supervise the work of others, ability to establish and maintain effective working relationship with other employees, ability to work independently in the absence of specific instructions. Ability to understand and follow written and verbal instructions. Ability to establish and maintain effective working relationship with other employees, officials and clients. Ability to communicate effectively both verbally and in writing, using excellent English. Ability to receive and welcome client and employees, wishing to meet the Managing Director. Less

Company Launched in 1977, the company is one of the top companies in the Automotive Repair & Maintenance Services Industry in Bahrain. Through their subsidiaries, they maintain innovative industrial endeavors around the world. They are currently looking for an Accounts Manager to be based in Bahrain. Duties & Responsibilities: To Build a team for working of the department and to act as In-charge of the Finance & Accounts Department Ensure the preparation of systems generated Financial Statements on 4th following month Preparation of budgets with graphs and comparisons Supervise costing of the vehicles and approve discounts as per budget Verifying sales incentive its reconciliation and payments Verifying and authorizing receipt and payment vouchers Coordinating an annual audit of the company Supervising the preparation of monthly payroll Reconciliation of all accounts, prepaid expenses, accruals and fixed assets To maximize control, security and efficiency of the department Custodian of all finance and accounts record of the company Responsible for the accuracy and timely arrangement of all transactions of the division Preparation and reconciliation of daily cash, bank position and maintain effective cash management system Coordinate with GCFO on arrangement and utilizations of all banking facilities a its reconciliations Coordinate with GCFO on all insurance facilities On time LC payments and monitoring updated payable position Preparation of monthly cash flow of the company and coordinating with GCFO and shortfall Supervise daily bank deposits and ensure that proper procedure is implemented Reconcile all debtors and creditors accounts. Arrange bounced checks and PD reports Handling & maintaining of records to comply with VAT Law Liaison with Tax Manager and GFCO to implement provisions of VAT Law in day to day operations. Liaison with Tax Manager and GCFO to prepare and finalize workings for the monthly VAT returns to be submitted to NBR Any other job task assigned by the management during day to day operation. Qualification & Requirements: 4-5 Years’ experience as an Account Manager or similar position ACCA/ CA/CA Inter qualification Advanced computer skills on MS Office, accounting software and databases High attention to detail and accuracy Fluency in English Less

Company Our client is one of the top engineering consultancy companies in the world, andthey are currently looking for a Financial Controller to be based in Riyadh, Saudi Arabia. Duties & Responsibilities: Mentoring, training, and motivating direct reports and should aim to have a strong and reliable team members who are able to function with minimum or less supervisions Managing the company cashflow, timely monitoring of bank accounts, compliance of financing/credit facility covenants, making sure financial obligations or commitment of resources are met or religiously followed, debt/AP management. Manage/supervise preparation of required financial reports, analysis, generation of historical data as required by company management and stockholders for decision making purposes Manage/supervise timely completion of annual external/internal audits. Directly liaise/coordinate with internal and external auditors to achieve audit objectives. Design, develop and recommend processes to improve efficiencies, reducing costs/wastages across the business Manage/supervise the timely preparation and submission of the annual tax returns and secure Zakat Certificate, including submitting requirements with the Tax Authorities during tax investigations/assessments. Manage/supervise the strict compliance with statutory and financial regulations such as monthly VAT, WHT, Transfer pricing, Local Content, e-invoicing, etc. Manage/supervise the monthly balance sheet accounts reconciliations, financial reviews, and providing advice/feedback to the CFO in clearing balance sheet risk items that needs to be adjusted during month, quarter or year ending closing of the books. Manage and approves the processing and releasing of monthly payroll Working closely with project managers, business line leaders or the executive teams and sharing reports, analysis, findings, or observations that are critical or relevant in the stewardship of the business Manage, monitor Intercompany transactions, reporting and settlements Deals, liaise, coordinate and act as the company’s authorized representative, signatory with bankers, creditors Approves vouchers, journals, payments, adjustments and other transactions that is under the authority of the financial controller. Other task, functions, and responsibilities as the CFO may assign from time to time. Qualification & Requirements: A minimum 15 years of extensive experience gained from multinational, with initially big four experience within engineering, consulting or construction company. Bachelor’s degree in Accounting, preferably with Masters or Post Graduate Degree qualifications. Charted (CA) or Certified Public Accountant (CPA), CIMA, CMA or equivalent qualifications Exposure to related fields of Finance, Economics, Business Administration, Taxation, and Business Law. Strong working knowledge and technical skills in ERP systems like Oracle/SAP or other computerized accounting software used by big organizations to manage General Ledgers, especially during month/quarter/yearend close. Strong knowledge of IFRS as endorsed in Saudi Arabia, which are essential in generating financial statements Advance skills in MS office (Excel, Word, Exchange) Ability to prepare, develop financial and different reporting models Should have good business acumen and strong leadership abilities to lead a team (5 or more), and is able decide, elevate critical accounting problems/issues. Strong interpersonal skills and who can effectively interact or communicate directly with senior management or different stakeholders. Less

Washing and appropriately storing all cooking appliances, instruments, utensils, cutting boards, and dishes. Assisting the Cook with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping fruit, vegetables, poultry, and meat. Sweeping and mopping the kitchen floors as well as wiping down kitchen walls. Assisting with the unloading of delivered food supplies. Organizing and correctly storing food supplies. Less

Greet customers and hand out menus. Take meal and beverage orders from customers and place these orders in the kitchen. Make menu recommendations and inform patrons of any specials. Deliver meals and beverages to tables when they have been prepared. Check that customers are satisfied with their meal. Prepare the bill for tables when requested. Cash up bills and ensure that the correct amount has been paid. Administer change to tables if needed. Less

Coordinating schedules, meetings and appointments Arranging travel, transport and booking accommodation Providing general administration support Preparing documents and PowerPoint slides Managing databases Implementing and maintaining procedures and administrative systems Less

Collect data from external and internal sources Analyse data and present your findings to management Compile data into digestible planograms Ensure all data is organised and accurate These are the hard skills required through training, such as proficiency with Microsoft Office. Less

Ensuring the food preparation areas are clean and hygienic Washing utensils and dishes and making sure they are stored appropriately Sorting, storing and distributing ingredients Washing, peeling, chopping, cutting and cooking foodstuffs and helping to prepare salads and desserts Disposing of rubbish Organising linen laundry Cleaning the food preparation equipment, floors and other kitchen tools or areas Less

To ensure smooth flow of daily activities at the construction site, provide proper assistance to the Client's representative and Project Managers, Project Engineer & Site Engineer. Responsible for monitoring and preparation of daily & weekly all site related reports. Dispatching & receiving documents and all other correspondences. Indexing all documents and filing. Maintaining and updating logs. Preparing Material requisition according to site requirement and follow up on the same. Monitoring the attendance and preparation of weekly and monthly time sheets. Monitoring and tackling all issues related to laborers, site staff that includes arranging for transportation, grievances, transfer of staff from one site to another. Carrying out other day to day administrative tasks including ensuring proper maintenance of office supply and site area. Less

Welcoming and greeting customers warmly, and ensuring that they feel comfortable and happy on their visit. Promote the image of organization by ensuring they look good at all times to give customers a positive impression. Build and maintain good relationship with clients and customers by interacting warmly with them. Works as part of a team that maximizes customer satisfaction and comfort, delivering a positive and timely response to their enquiries and problem resolution. Collaborates with their immediate report, ensuring that costs and inventory are controlled, that productivity and performance levels are attained Less

Control and direct the food preparation process and any other relative activities Construct menus with new or existing culinary creations ensuring the variety and quality of the servings Approve and “polish” dishes before they reach the customer Plan orders of equipment or ingredients according to identified shortages Arrange for repairs when necessary Remedy any problems or defects Be fully in charge of hiring, managing and training kitchen staff Oversee the work of subordinates Less

Providing support to the Accounting Department. Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc. Handling communications with clients and vendors via phone, email, and in-person. Processing transactions, issuing checks, and updating ledgers, budgets, etc. Preparing financial reports. Assisting with audits, fact checks, and resolving discrepancies. Less

Greeting office visitors and directing them to the appropriate parties. Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry. Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts. Making travel arrangements and preparing documents, presentation materials, and facilities for meetings. Less

At least 18 years of age Proficiency of the English language Passionate and knowledgeable about sports Ability to use modern communication technology Observation and decision-making skills Flexible working hours Less

Work for arranging several workshops, seminars, meetings as a team member. Manage local and international travel for the project staff/GOB; Ensured security clearance, travel authorization, tickets etc for field visit of project official; Deal with BTOR on field visit and initiate DSA payment of the Project Personnel Maintain Inventory and records for vehicles, non-expandable assets, IEC and Training materials, VC forms, office supplies; Deal with travel and transport arrangement, material distribution to the field etc. Assist for hiring consulting firm/individual for any services and deal with contractor/consultant for receiving the deliverables, evaluate their performance through verify contractual provision in line with the ToR as well as contract agreement and process the payment to them. Less

Answering telephone calls, responding to queries, and replying to emails. Preparing expense reports and office budgets. Managing office supplies and ordering new supplies as needed. Systematically filing important company documents. Forwarding all correspondence, such as letters and packages, to staff members. Scheduling meetings and booking conference rooms. Hiring maintenance vendors to repair or replace damaged office equipment. Less

Welcoming visitors and clients. Answering phone calls. Responding to emails. Scheduling meetings. Preparing conference rooms for meetings. Making travel arrangements for executives. Printing and copying documents as needed. Less

Greet customers and hand out menus. Take meal and beverage orders from customers and place these orders in the kitchen. Make menu recommendations and inform patrons of any specials. Deliver meals and beverages to tables when they have been prepared. Check that customers are satisfied with their meal. Prepare the bill for tables when requested. Less

Minimum 1 year of working experience as a Concierge. Diploma or equivalent plus some guest service or hospitality experience preferred. Energetic and have a passion for Guest Satisfaction Great communication skills. Good command of English is a must. Arabic language is an advantage. Less

Diploma in Hospitality Management or related field preferred. At least two (2) year experience in the same field. Demonstrating a ‘service’ attitude Strong interpersonal skills Has the passion in delivering True Hospitality Opera & Micros essential Less