Project Coordinator
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Posted on:
Yesterday
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Vacancies:
1 Vacancy
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Job Summary
The Project Coordinator is responsible for project administration documentation and coordination across all assigned construction projects.
Reports To: Operations Manager
Day-to-Day Direction: Assigned Project Manager
Location: Hybrid Office 80% / Site 20% (task-dependent at PM discretion)
Key Peers: Superintendent Financial Controller HR Manager Accountant
Key Responsibilities
Manage commitments workflow in Procore: change events change orders purchase orders and subcontracts
Track and manage project documentation including drawings specifications submittals RFIs and correspondence in Procore
Coordinate and communicate with PMs superintendents subcontractors and consultants on all open actions
Coordinate meeting agendas and minutes; support PM in distribution to stakeholders
Track open quality items including inspections observations incidents and deficiencies; support resolution
Maintain and update project schedules; gather data from PMs and superintendents (when scheduling duties assigned); identify critical path items
Assist PM in preparation and submission of project reporting progress photos and status updates
Track project milestone completion and compile closeout documentation including as-built drawing collection substantial performance notifications and deficiency list resolution
Manage permit applications utility service requests insurance certificates and expiry tracking; action renewals as required
Assist the sales and project management team in preparing project budgets quotes and detailed estimates; complete quantity take-offs and solicit subtrade bids; assemble costing in ACS standard templates
Manage and organize safety documentation in Procore; assist with trade compliance verification insurance document collection WCB clearance and H&S acknowledgements prior to mobilization
Provide weekly reporting to Operations Manager in collaboration with the Project Manager; contribute to quarterly portfolio reviews and post-mortem meetings
Qualifications & Experience
At least 3 years of demonstrated experience at a small to medium General Contractor on commercial projects or equivalent industry experience including a trade background with project coordination exposure
Degree or diploma in construction management engineering technology or equivalent
Strong communication problem solving organizational and interpersonal skills
Proficient in Microsoft 365 (Excel Word Teams Outlook required at minimum)
Knowledge of construction processes means and methods
Blueprint and construction document interpretation
Experience with Procore project management software an asset
Experience with MS Projects scheduling software an asset
Requirements
Must have and maintain a valid Class 5 license with clean driving record
Eligible to legally work in Canada without employer sponsorship
Must live in the Bow Valley or be willing to drive to project sites throughout the Bow Valley
Ability to access active construction sites including climbing stairs/ladders and navigating uneven terrain
Compensation & Benefits
Competitive salary based on experience starting at $75000/year
Comprehensive benefits package including dental extended healthcare disability coverage life insurance healthcare spending account and RRSP matching
Industry training allowance for career development
Cell phone allowance and company laptop
Strong commitment to safety in the workplace. ACS is COR certified.
Grounded and family-oriented workplace in a progressive environment at the forefront of construction in the Bow Valley
We care about people. ACS is committed to building a safe workplace where everyone can succeed and belong. As a Signatory to the Bow Valley Workplace Inclusion Charter were committed to continuing to build an even more diverse equitable and inclusive team.
With a focus on creating a working environment built on mutual respect and professionalism we aim to attract motivated talented people who will thrive and grow with our company. Were proud to say that our team is over 1/3 female! While we acknowledge there is still more work to be done our DEI practices are continually evolving as our company grows.
We value a wide range of skills experiences and backgrounds and encourage all qualified candidates to apply. Were working to eliminate barriers for applicants and team members from equity-seeking groups. If you cant apply online or need an accommodation during the hiring process please contact
As an environmentally conscious business ACS incorporates green practices wherever possible both at our workplace and worksites.
Were building careers not filling jobs.
Required Experience:
IC
