Operations and Graphic Design Support

WWP Architects Planners Inc. is looking for a motivated proactive and highly collaborative Operations Assistant and Graphic Designer to join our team. This role would support the studio and team in a wide range of tasks including general administration executive team support graphic design marketing BD assistance and reception duties.

The ideal candidate will be highly organized have a high attention to detail and excellent communication skills. This position will be required to be in-office.

This is a full-time position however we are open to a part-time position for the right candidate.

Role and Responsibilities

Studio Operations:

• Maintain efficiency within the office by being the point person for all studio-related accounts such as maintenance shipping and office supplies.
• Support the day-to-day needs of the physical office (supply ordering general studio maintenance).
• Monitor and assist with administrative tasks throughout the office as needed.

• Organize and execute office-wide events and activities.
• Event coordination (food & beverages graphics and invitations) for client events (1 to 2 per year).

HR Team:

• Support the Regional HR team in the full recruiting cycle for all BC related hires including job postings resume collection interview coordination reference checks and employee onboarding.

Executive Team:

• Aid the team in keeping up to date with relevant provincial policies.
• Assist the Executive Operations Manager with Principal support as needed in the Vancouver Studio including scheduling travel booking reservations and expense reports.
• Work with the Executive Operations Manager to maintain seamless communication between the Toronto and Vancouver Studios. 

Graphic Design Support:

• Graphic design support for both project and business development assets (diagrams booklets presentations etc.)
• CRM (Customer Relationship Management) data entries/updates where needed (new contacts project opportunities etc.)
• Desktop research on specific business development opportunities.

Qualifications :

• Strong written and verbal communication skills.
• Microsoft Office Suite expert user (Excel and Word required).
• Adobe Suite experience.
• Strong attention to detail organizational problem solving and time-management skills.
• Background in Customer Service considered an asset.
• Adaptable quick learner.
• Excellent listening interpersonal and communication skills.
• Works well independently and in a team.
• A college diploma or university degree in Human Resources Business Administration or equivalent is considered an asset.
• Prior experience working within the design industry considered an asset.

Additional Information :

What we have to offer you:

WWP offers a competitive salary and benefits package including:

• Full Health and Dental benefits including a $1000 Health and Wellness Spending Account.
• Parental Leave top-up of 75% for 13 weeks*
• A generous Professional Development Allowance of $1500 as well as covering licensing fees.
• A Group Retirement Savings Plan with a matching component.
• A generous amount of vacation sick and personal time as well as a studio-wide closure over the holidays in December.
• Flexible work hours; and
• Engaging and fun social events with opportunities to participate throughout the year including ski days holiday parties weekly forums design work shops and more!

*after 6 months of service

The salary range for this role is $60000 to $65000 commensurate based on experience.

As an employer committed to employment equity WWP encourages applications from members of equity-seeking communities including women racialized and Indigenous persons persons with disabilities and persons of all sexual orientations and gender identities/expressions. We encourage members of equity-seeking groups to self-identify within the cover letter in their application.

If you require any form of accommodation during the application process please let us know how we can assist.

Remote Work :

No

Employment Type :

Full-time