Office Manager
Job Location:
Monthly Salary:
Posted on:
14 hours ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Office Manager
Introduction
At Zeidler Architecture we believe that design has the power to shape experiences and transform communities. As a leading Canadian architectural practice with a legacy spanning over 70 years we are known for delivering thoughtful innovative and enduring design solutions across sectors and geographies.
Rooted in a deep commitment to collaboration design excellence and sustainability Zeidler brings together a diverse team of professionals united by a shared purpose: to create impactful architecture that connects people and elevates the built environment.
We are currently seeking an Office Manager to join our Calgary Studio. The ideal candidate brings strong writing and editing skills as well as a deep understanding of creating compelling proposals.
Job Summary
We are seeking a highly organized and service-oriented Office Manager to support the day-to-day operations of our studio. This role provides administrative facilities and basic IT support while ensuring a professional efficient and welcoming workplace.
You will work closely with Partners leadership and cross-functional teams playing a key role in maintaining smooth operations and contributing to a positive collaborative studio culture.
Key Responsibilities
Administration & Coordination
- Provide administrative support to leadership including scheduling travel and correspondence.
- Coordinate meetings events and engagement logistics (including catering and materials).
- Maintain organized filing systems internal documentation and client databases.
- Prepare and format reports presentations and firm documents.
- Support onboarding processes in collaboration with HR.
- Assist Accounting Marketing and HR teams as needed.
- Manage mail courier services and deliveries.
Office Operations & Reception
- Oversee daily office operations including workspace coordination and office upkeep.
- Maintain shared spaces (boardrooms kitchen print areas) and office equipment.
- Monitor and order supplies manage inventory and liaise with vendors.
- Serve as the first point of contact for clients and visitors providing a welcoming experience.
- Support planning of studio events team activities and initiatives.
Technology & IT Support
- Set up computers mobile devices and peripherals for staff.
- Provide basic IT support (troubleshooting hardware software and office equipment).
- Maintain IT asset inventory and support technology-related coordination.
- Assist with mobile account administration and device management.
Team Culture
- Participate in firm-wide marketing initiatives and brainstorming sessions.
- Able to work in a collaborative in-office environment actively participating in team discussions project meetings and studio activities to support project delivery and client service.
What You Bring
- 5 years of experience in office administration executive support or facilities coordination.
- Strong proficiency in Microsoft Office (Teams Word Excel PowerPoint Outlook).
- Excellent organization multitasking and attention to detail.
- Basic IT troubleshooting skills.
- Reliability dependability and consistent attendance are essential requirements of this position.
- Strong communication and interpersonal skills with a professional approachable demeanor.
- High level of discretion and ability to handle confidential information.
- A proactive team-focused attitude with a commitment to a positive workplace culture.
Why Join Us
At Zeidler youll be part of a nationally respected architectural practice with deep Canadian roots and a legacy of award-winning work across sectorsfrom civic landmarks and community spaces to advanced research and workplace environments.
We foster a collaborative inclusive studio culture that values creativity accountability and design integrity. With studios in Toronto Calgary Vancouver and Victoria we offer the opportunity to work on projects across the country and beyond supported by teams who are passionate about architectures potential to make a positive impact.
Heres what you can expect as part of our team:
- A respectful supportive and engaging in-office environment.
- Opportunities for mentorship leadership and professional growth at all levels.
- A strong commitment to sustainability and continuous learning.
- Competitive compensation with an annual profit share.
- Comprehensive benefits including extended health and dental EFAP wellness spending and professional membership reimbursement.
- Paid Time Off Days (additional time off around long weekends and holiday closures).
- Wellness initiatives training programs and social events that strengthen our studio culture.
If youre a motivated and inspired individual who thrives in a fast-paced design-driven environment and is excited to grow within a collaborative team wed love to hear from you.
Zeidler is committed to equal opportunity for all employeesand applicants and we stand by our principles for a diverse equitable andinclusive workplace.
Disclaimer: Zeidler Architecture does not make offersoutside of its official hiring process or engage with third-party recruitersor use AI to analyze resumes applications or interview. All decisions aremade by our hiring team. For information on Zeidlers official recruitmentprocess and how to avoid fraudulent offers please review our Recruitment &Fraud Awareness notice here.
Please visit our careers page to see more job opportunities.
Required Experience:
IC
About Company
Who We Are As a leading Canadian architectural practice, Zeidler designs meaningful spaces that contribute to the community and deliver lasting value....
