Office Coordinator

Office Coordinator

Company: Infracon Construction / Infracon Group of Companies
Location: Kamloops BC
Type: Full-Time Permanent
Schedule: Monday to Friday
Reports To: HR & Community Relations Manager
Compensation: $45000 $60000 annually depending on experience and qualifications

About the Role

Infracon Construction is seeking a professional organized and personable Office Coordinator to support the day-to-day operations of our Kamloops office.

This role includes a strong front desk and reception component and will serve as an important first point of contact for employees visitors vendors clients community partners and project teams. The successful candidate will help ensure the office runs smoothly remains organized and provides a welcoming and professional experience for everyone who interacts with Infracon.

This position is well suited for someone who enjoys variety takes pride in creating order and can balance reception duties office coordination administrative support internal communication community event support company events and general office operations. The ideal candidate is approachable detail-oriented reliable and comfortable supporting multiple departments in a fast-paced construction and project-based environment.

As Office Coordinator you will report to the HR & Community Relations Manager and play a key role in supporting front desk reception office operations administrative coordination internal communications community events company events and day-to-day office support. This position helps ensure the Kamloops office reflects Infracons standards of professionalism safety teamwork and community connection.

In this role you will also help represent and support Infracons core values: Safety Starts With You; Environment & the Community; Certainty of Execution; Innovation; and Act With Integrity & Respect. These values guide how we work how we communicate how we support our teams and how we build strong relationships with employees clients vendors and community partners.

Key Responsibilities

Front Desk Reception & Office Communication

• Act as the primary front desk contact for the Kamloops office
• Greet visitors employees clients vendors community partners and project personnel in a professional and welcoming manner
• Answer screen and direct incoming phone calls and general inquiries
• Monitor and respond to general office communications as required
• Receive sort and distribute mail courier deliveries packages and office correspondence
• Maintain a professional organized and welcoming front reception area
• Support visitor sign-in access and general office safety procedures
• Direct inquiries to the appropriate department or team member in a timely and professional manner

Office Coordination

• Support the day-to-day operation of the Kamloops office
• Maintain office supplies kitchen supplies stationery equipment and common areas
• Coordinate office maintenance repairs cleaning vendor services and general office needs
• Ensure meeting rooms reception areas kitchens and shared spaces are clean organized and ready for use
• Assist with office seating setup onboarding space equipment coordination and general office logistics
• Identify office issues or improvement opportunities and help coordinate practical solutions
• Maintain a positive organized and professional office environment

Administrative Support

• Provide general administrative support to HR senior leadership operations accounting estimating and project teams as required
• Prepare format scan file and organize documents forms letters meeting materials and internal communications
• Support calendar coordination meeting bookings room reservations and meeting preparation
• Assist with data entry tracking logs spreadsheets records and basic reporting
• Support document control file organization and digital recordkeeping as required
• Help maintain accurate and organized administrative systems

Community Relations Communications & Company Events

• Support the HR & Community Relations Manager with coordination related to community events sponsorships meetings and local initiatives
• Assist with planning organizing and coordinating company events employee engagement activities office gatherings training sessions and community-facing initiatives
• Support internal communications related to office updates company events employee notices community initiatives and general announcements
• Assist with preparing event materials communications sign-in sheets invitations supplies agendas and follow-up items
• Help coordinate logistics for events including catering room setup attendance tracking materials cleanup and vendor coordination
• Support communication with employees community partners vendors and external stakeholders in a professional and respectful manner
• Help ensure company and community events are organized well-communicated and aligned with Infracons professional standards
• Represent Infracon positively when supporting community members visitors and external partners

HR Recruitment & Employee Support

• Support HR and recruitment with administrative tasks interview coordination onboarding logistics and employee communications as required
• Assist with new hire packages forms orientation materials and office introductions
• Help coordinate employee access cards keys office supplies PPE or other onboarding items as needed
• Support collection and organization of employee documents where required
• Assist with training coordination meeting scheduling and employee communication as directed
• Maintain confidentiality when handling employee company or candidate information

Accounting & Operations Support

• Assist with basic accounting and operational administration as required
• Support invoice routing purchase order documentation receipt collection expense coding or vendor follow-up where needed
• Help maintain organized records for office purchases supplies and vendor services
• Assist project and operations teams with document formatting printing scanning filing and distribution
• Support general coordination between office and field teams as required

Safety Confidentiality & Professional Standards

• Follow company policies procedures and safety expectations
• Support a safe clean and organized office environment
• Maintain confidentiality when handling sensitive company employee client financial or project information
• Support a respectful professional and team-oriented office culture
• Identify and report office safety concerns or facility issues
• Represent Infracon positively and professionally in all interactions
• Demonstrate integrity respect accountability and professionalism when working with employees visitors vendors clients and community partners

Infracon Values

At Infracon our values guide how we work and how we treat people. As part of the team the Office Coordinator will help support and model these values in day-to-day office operations communication and interactions.

Safety Starts With You

Personal commitment to safety not only keeps you safe but others safe around you. Safety should be part of every conversation no matter who anyone speaks to at Infracon.

Environment & the Community

Infracon believes that we are an important part of the communities we live and work in. Caring for and being actively involved participants while exercising and promoting good environmental stewardship is an important part of how we operate.

Certainty of Execution

Infracons clients expect that the job will be done right on time and on budget. No excuses. This role supports that value by helping keep the office organized communication clear and administrative tasks completed accurately and on time.

Innovation

Infracon supports and rewards employees for being innovative thinking outside the box and finding better ways to leverage technology experience and creativity to solve problems and deliver a better product.

Act With Integrity & Respect

We believe in doing a job well and treating people with professionalism honesty fairness and respect. This role plays an important part in creating a positive first impression and supporting respectful communication across the company.

What You Bring

• Strong organizational skills and attention to detail
• Professional friendly and welcoming communication style
• Comfort acting as the front desk contact for a busy office environment
• Ability to manage multiple priorities and frequent interruptions
• Strong follow-through and ability to take ownership of tasks
• Comfortable supporting multiple departments and shifting priorities
• Strong written and verbal communication skills
• Interest in supporting internal communications community events and company events
• Proficiency with Microsoft Office Outlook Word Excel Teams and general office technology
• Ability to maintain confidentiality and exercise good judgment
• Positive attitude reliability and willingness to help where needed
• Demonstrated professionalism integrity and respect in working with others
• Experience in construction industrial services mining or project-based environments is considered an asset
• Interest in supporting employee engagement community relations and a positive office culture is considered an asset

Qualifications

• Previous experience in office administration reception office coordination administrative support event coordination or a similar role is preferred
• Experience supporting a construction industrial professional services or project-based office is considered an asset
• Experience assisting with company events community events internal communications or employee engagement activities is considered an asset
• Proficiency with Microsoft Office and general administrative systems is required
• Strong computer filing document formatting and data entry skills
• Valid Class 5 drivers licence is preferred
• Must be eligible to work in Canada

Working Conditions

• Office-based role located in Kamloops BC
• Front desk and reception coverage is a key part of the position
• Regular interaction with employees visitors vendors project teams community partners and senior leadership
• Fast-paced office environment with competing priorities and frequent interruptions
• May require occasional errands event support or coordination outside regular office duties
• Standard business hours Monday to Friday with some flexibility required based on operational needs

Compensation & Benefits

• Annual salary range of $45000 $60000 depending on experience and qualifications
• Full-time permanent employment
• Benefits and applicable company programs may be available based on employment status and eligibility
• Opportunity to support a growing construction and industrial services organization
• Stable office-based role with variety responsibility and exposure to multiple areas of the business

What Success Looks Like

• Visitors employees vendors clients and community partners are welcomed and supported professionally
• Front desk and reception coverage is reliable organized and professional
• The Kamloops office is organized clean well-stocked and running smoothly
• Administrative tasks are completed accurately and on time
• Meetings events supplies vendors and office logistics are coordinated effectively
• Company events community events and internal communications are well organized and professionally supported
• HR community relations senior leadership and departments receive reliable administrative support
• Confidential information is handled appropriately and professionally
• Office issues are identified early and addressed with practical follow-through
• The role contributes to a positive organized respectful and team-oriented workplace
• Infracons values are reflected in daily communication coordination and interactions

Why Join Us

• Be part of a growing construction and industrial services company based in Kamloops
• Support a team-oriented workplace with diverse projects and operations
• Play an important role in keeping the office organized professional and efficient
• Work closely with HR community relations leadership operations accounting and project teams
• Help support company events community initiatives employee engagement and internal communication
• Contribute to a company focused on safety execution teamwork community connection innovation integrity and respect