Human Resources Clerk

Main Purpose/Scope:

Reporting to the Human Resources Manager the Human Resources Clerk will assist with the necessary duties to ensure adequate and appropriate staff levels are maintained; employee benefit plans are administered with proper coverage and payments; employee record keeping is accurate and up to date; employees are well trained; and employee relations remain positive and open.

Key Responsibilities and Duties:

• Full cycle recruiting which includes:
• Drafting and issuing internal and external job postings
• Meeting and screening applicants
• Performing reference checks on potential employees
• Determining potential employees for interviewing
• Completing employment letters and signing up new employees
• Organizing and providing orientation for new employees
• Daily Human Resource functions which include:
• Data entry and filing of paperwork
• Management and monitoring of leaves and accommodations
• Ensuring the confidentiality and security of all personnel files
• Assisting with benefit plan administration
• Submitting and monitoring WCB claims
• Assisting management with investigations
• Implementing and overseeing the Healthy Employee Lifestyle Program within budget
• Keep abreast of all pertinent provincial acts regulations and collective agreements that relate to the Foundation
• Creation and distribution of monthly employee newsletter
• Administration of professional development and training programs
• Planning of and participation in employee engagement programs
• Participation in Occupational Health & Safety Program for administration office
• Volunteer screening and onboarding
• Other duties as required

Job Specifications:

Education/Training:

• Certificate diploma or degree in Business Administration/Management with an emphasis on Human Resources is considered an asset

Experience:

• Previous administrative/clerical experience
• Previous Human Resources experience an asset

Skills/Knowledge:

• Proficiency with Microsoft Office suite

Abilities:

• Ability to communicate clearly and effectively in written and spoken English
• Ability to manage situations appropriately with confidentiality tact and sensitivity
• Ability to multi-task while working in a fast-paced environment
• Excellent time management and organizational skills
• A flexible willing and positive attitude
• Ability to maintain a high level of confidentiality
• Above average listening skills
• Good interpersonal and communication skills; ability to deal with administration management and employees in a courteous and respectful manner

Requirements:

• Complete work-related training as required
• Support and adhere to all current and future Foundation policies and procedures
• Support and adhere to all federal and provincial legislation as it applies to the Foundation including but not limited to Alberta Housing Act privacy legislation Protection for Persons in Care Act Occupational Health and Safety and WHMIS (GHS)
• Participate in regularly scheduled administration meetings
• Comply with dress and grooming policy to project and maintain a professional image
• Mobility to work in multi-story building and physical stamina to lift and carry up to 10 kg.

Specific Requirements:

• Current and ongoing satisfactory Criminal Record Check
• Valid Class 5 drivers license
• Current satisfactory drivers abstract required
• Current claims experience letter

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. This is not intended to be an exhaustive list of all responsibilities and activities required of this position.

Green Acres Foundation has been voted Best of the Best in Seniors Housing every year since 2019!

Green Acres Foundation recognizes the diversity within the communities in which we serve and strive to ensure that our housing program and services our facilities and our employment opportunities are inclusive to all people.

This personal information is being collected by Green Acres Foundation. This collection is authorized by section 4(c) of the Protection of Privacy Act for the purpose of administering applications for potential employment or for the administration for pay benefits and other personnel related practices. For questions about the collection and use of personal information contact: Green Acres Foundation Privacy Officer by email at or by mail to 122 5 Avenue South Lethbridge AB.