Facilities Coordinator

The role will be 4 hours per day (20 hours per week).

Hands-on proactive approach to office operations particularly kitchen/pantry management and maintaining organized well-stocked spaces

Strong attention to detail and organization skills with the ability to notice and address issues before they escalate

Customer service mindset and communication skills as this role interacts with employees visitors and vendors regularly

1. 1. What is a requirement

Reliability and ability to work independently in a hands-on active role (not desk-based)

Experience in a facilities hospitality kitchen/pantry or office support role

Strong sense of ownership for maintaining cleanliness organization and overall office standards

Professional demeanor with the ability to support basic reception and security tasks

1. 1. What is preferred

Experience in a corporate office environment

Previous exposure to inventory management and restocking processes

Basic knowledge of workplace safety practices (e.g. first aid fire warden)

Experience supporting events catering or workplace hospitality services

1. 1. What can be learned on the job

Office-specific systems (e.g. visitor registration meeting room processes)

Vendor coordination and building-specific protocols

Inventory tracking processes and ordering routines

Office layout storage organization standards and internal expectations for workplace experience

Facilities Assistant

Key Responsibilities

Office Operations

1. Maintain all kitchens and pantry areas to a high standard of cleanliness and organization
2. Monitor and replenish snacks beverages coffee and consumables throughout the day
3. Ensure dishes utensils and kitchen supplies are available and properly maintained
4. Check that coffee machines and water systems are functioning and escalate issues as needed
5. Organize storage areas and maintain an efficient and accessible inventory of supplies
6. Track stock levels and maintain ongoing lists of items to be reordered
7. Support general office upkeep to ensure a clean organized and welcoming environment

Reception & Visitor Experience

1. Serve as the first point of contact for employees visitors and vendors
2. Greet visitors ensuring a professional and welcoming experience
3. Support visitor access procedures in line with security protocols
4. Prepare visitor workspaces when required

Security & Access Control

1. Assist with distribution and tracking of access badges
2. Monitor office areas and report any security safety or maintenance concerns
3. Participate in emergency procedures (e.g. fire warden first aid) and training

Facilities & Office Support

1. Perform regular walkthroughs to identify maintenance safety or cleanliness issues
2. Liaise with building management cleaning staff and vendors for day-to-day needs
3. Maintain meeting rooms including basic setup and reset between meetings
4. Support office organization seating updates and general workplace needs

Mail Inventory & Logistics

1. Receive sort and distribute mail and packages
2. Arrange couriers as required
3. Maintain inventory of office supplies kitchen items and consumables

Events & Employee Experience

1. Assist with setup and cleanup of meetings and events (e.g. catering kitchen readiness)
2. Support office events by ensuring spaces are prepared and fully stocked

Additional Support

1. Provide general operational support to the Facilities team
2. Perform ad hoc duties as required

Qualifications & Skills

1. Strong attention to detail and organizational skills
2. Proactive hands-on approach with the ability to work independently
3. Strong customer service and interpersonal skills
4. Good verbal communication skills
5. Reliable consistent and service-oriented mindset
6. High level of professionalism and discretion