Executive Assistant

Role Mission & MandateAs the Executive Assistant to the VetStrategy Executive Leadership Team you will report directly to the Chief Executive Officer and support other members of the C-suite including the Chief People Office and Chief Financial Officer. We are seeking a highly polished energetic detail-oriented administrative professional who enjoys working in a fun fast-paced environment with a great corporate ExcellenceExecutive Admin Oversight Lead highlevel administrative functions confidential communications and sensitive matters with Scheduling Manage complex calendars and priorities for the CEO and executive Design Build visually sharp slide decks translating executive insights into clear influential Management Oversee receipts credit cards and timely expense Routing collaborate with the Office Supervisor to prioritize and route documents requiring CEO signature ensuring efficient and prioritized Coordination Schedule support and capture minutes for key Engagements Manage registrations memberships and event participation to maintain seamless executive representation across conferences and industry Support Execute special projects and shift priorities with Planning & LogisticsTravel coordination Manage domestic and international travel planning endtoend logistics across flights hotels and ground meeting support Anticipate and prepare for Executive Leadership Board and Business Development meetings with on-site support during key and logistics planning Partner with the CEO to build streamlined itineraries and logistics for board meetings market visits and leadership of Office SupervisorDocument oversight Collaborate and oversee the Office Supervisor to ensure on-time handling of timesensitive legal compliance and regulatory documents requiring executive alignment Provide guidance to the Office Supervisor to keep office operations aligned with Executive and Leadership Team needs especially for meeting preparation and executivelevel Profile5 to 8 years of support experience preferably at the C-suite levelAbility to maintain a high degree of professionalism while working with deadlinesAbility to handle highly confidential material and correspondenceSuperior communication skills (both oral and written) and ability to use good judgmentHighly organized with the ability to multitaskAnticipate needs and proactively act accordinglyThe ability to work independently and be accountable but also works well within a team settingDetail-oriented and proactive approachSense of urgency; proven ability to set priorities and handle multiple tasks simultaneouslyStrategic thinker with an innovative spiritAdvanced Microsoft Office / Google Suite skillsA people person. Ability to maintain positive productive relationships with both internal and external business partnersComfortable being around pets when visiting the officeLiving Our Values Through LeadershipThis role is more than a checklist of accountabilities - its a reflection of how we show up as leaders in our practice with our teams and across our network. The table below highlights how this role brings our values to life through everyday leadership behaviours that build trust drive performance and foster a culture of care and behaviours are not extras they are core to how we deliver excellent patient and client care inspire our people and build a stronger network Values guide what we stand for. Our Leadership Behaviours define how we bring those values to life in practice every day in every ValuesWe CareWe DareWe ShareWe care for animals and people keep our promises treat each other with decency and respectWe dare to innovate encourage entrepreneurial thinking and identify opportunities to succeed in a changing share knowledge best practice and make decisions based on trust dialogue commitment and Leadership BehavioursValueThe WhyBehaviourThe HowBehaviour DefinitionWhat it looks likeHow This Role Brings It to LifeWe CareMotivatingShow self-belief build strong teams motivate others to reach their and supports team members through change providing clarity encouragement and CareResilientEffectively manage their own well-being and that of others quickly recover from challenges and learn from steady under pressure adapts to challenges and supports team well-being during periods of DareResults-drivenRelentlessly seek to improve business performance act decisively drive progress through clear clear expectations follows through on commitments and drives timely high-quality DareLead for the futureBalance the perfect and pragmatic prioritize long-term progress drive sustainable talent practices and ways of working to support sustainable scalable ShareHumbleAct with integrity earn trust through transparency pursue personal with integrity seeks feedback and demonstrates a commitment to continuous ShareCollaborativeStretch outside their own area of expertise to drive performance happy to learn from others inspire teams through great openly with peers and partners to align efforts and deliver shared is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require accommodation please reach out to