Executive Assistant

Status:Regular Full-Time
Work Location: Hybrid In-office (minimum 2 days a week) Vancouver B.C.

Who we are

The British Columbia College of Nurses & Midwives (BCCNM) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses nurse practitioners registered midwives registered nurses andregistered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent ethical and meets the standards that society views as acceptable.

As western Canadas largest health profession regulator we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

BCCNMs commitment to Indigenous Specific Anti-Racism

BCCNM is committed to working with Indigenous Peoples and health system partners to support Indigenous-specific anti-racist practices in the health system. As the largest health regulator in Western Canada BCCNM has the opportunity to influence the health professionals we regulate as well as the broader health-care system to break the cycle of racism and improve health outcomes for Indigenous Peoples. BCCNM has pledged to become culturally safe and anti-racist and to support the health professionals we regulate to do the same.

What we offer youââ

We are delighted to be recognized as one of BCs Top Employers. It is more than a badge of honor its a reflection of our people and the purpose that drives us every day. At BCCNM were creating a workplace where flexibility equity growth and connection are not just values theyre part of how we work. Whether its through hybrid work options meaningful employee engagement or our commitment to reconciliation were building something that matters. This honor reflects our unwavering commitment to creating a workplace where people truly thrive.

We promise to provide you with rewarding work that challenges you. You will be part of a passionate team contributing to our important mandate of protecting the public. As a member of the team you can expect to be working in a collaborative team-based environment and treated in a respectful and professional manner.

The expected starting base salary for this position is $80282 to $83858 annually depending on a variety of factors including qualifications and experience. Once hired you will progress through a wider salary range over time as you continue to develop job knowledge skills and competencies for the role.

In addition to base salary the college offers a generous vacation and extended benefits package. As an employee you receive 100% employer-paid health and dental benefits. And we contribute to B.C.s Municipal Pension Plan to help you secure your retirement income. Throughout your career with us you will engage in a variety of learning and development. We will support your professional development and cover your professional membership costs. Our office is closed for the 11 statutory holidays in B.C. as well as Easter Monday and Boxing Day.

What you will be doing

The Executive Assistant (EA) provides confidential administrative support to the Registrar/CEO the Chief Officers and the Executive Office. Responsibilities include managing the Registrar/CEOs agenda coordinating the Chief Officers agendas with the Registrar/CEOs ensuring accurate and timely delivery of administrative services logistical arrangements and events including the coordinating of internal staff activities external partners (visiting dignitaries etc.) meetings with the College Senior Leadership team handling and managing calls and correspondence directed to the Registrar/CEO and managing travel arrangements. The EA provides confidential support to the Registrar/CEO regarding personnel matters in particular related to the Senior Leadership Team.

âKey responsibilities include:

1. Acts as first point of contact for matters referred to the Registrar/CEO Office resolves problems and takes necessary follow-up action as appropriate.
2. In consultation with the Registrar/CEO produces and distributes a variety of documents including confidential correspondence meeting agendas minutes and reports. Research and compiles information for presentations and reports.
3. Manages the Registrar/CEO calendar and arranges or directs the arrangement of appointments schedules and itineraries for the Registrar/CEO.
4. Tracks reads and analyses all incoming internal and external correspondence Registrar/CEO email submissions and reports to prioritize requests. Manages document distribution and retention responds independently to routine correspondence or drafts responses as required.
5. Organizes and coordinates background materials for meetings prepares agendas records minutes and tracks completion of action items.
6. Provides confidential support to the Registrar/CEO in personnel matters related to the Senior Leadership Team including terms of employment salaries performance management and termination of employment contracts.
7. Coordinates with the Executive Office Coordinator to ensure the smooth functioning of the Executive Office and provide coverage as needed.
8. Coordinates the Chief Officers agendas with the Registrar/CEO to ensure the strategic coordination of senior staff within the College including the monitoring of vacation scheduling and coverage.
9. Makes travel arrangements for Registrar/CEO.
10. Responsible for ensuring logistical support for meetings involving the Registrar/CEO including booking meeting rooms accommodation and catering.

Your education & skillsâ

• Business administration or office administration degree or a diploma plus an equivalent combination of administrative and technical skills and experience.
• 5 to 7 years of experience in progressively senior administrative positions
• Advanced knowledge and experience using all applications of the latest version of MS Office SharePoint Adobe Acrobat One Note and MS Dynamics CRM.
• Excellent verbal and written communications skills.
• Proven ability to demonstrate tact and discretion in preparing disclosing and handling information of a confidential and/or sensitive nature.
• Excellent interpersonal skills to provide effective administrative support at a senior management level.
• Excellent organizational skills and attention to detail.
• Proven ability to multi-task and prioritize workload and to work under pressure to meet deadlines.
• Ability to demonstrate flexibility to changing priorities or changing situations and to new ideas and concepts.
• Ability to work independently or collaboratively as required.
• Demonstrated experience producing digitally based materials and resources.
• Demonstrated systems knowledge related to the role of Executive Assistant within a technologically progressive environment.
• Experience providing support to employees at the senior leadership level and to a board of directors an asset.
• Knowledge of Canadian colonial impacts on Indigenous people in social and health contexts including social economic political and historical realities impacting Indigenous communities and knowledge of Indigenous-specific anti-racism and accompanying reports (e.g. The Truth & Reconciliation Commissions 94 Calls to Action (2015) the In Plain Sight Report (2020) and Reclaiming Power and Places Calls for Justice (2019)) is an asset.
• Demonstrated understanding of equity diversity inclusion and cultural humility as they apply to health care is an asset.

How to Apply

If you are interested in this position please apply by 11:59 p.m. on May 25 2026. This opportunity will remain posted until filled; however priority consideration will be given to those who apply by the deadline. To see a full list of our current opportunities or to learn more about working at the BC College of Nurses & Midwives please visit our website at Careers at BCCNM.

Collection Notice

To apply to a job posting you need to create an online account with BCCNM. To create an online account as well as apply for a job posting youll be asked to provide personal information.

The BC College of Nurses and Midwives (BCCNM) collects your personal information for the purposes of creating your online account as well as for recruiting evaluating and selecting employees. The legal authority for collecting this information is under section 26 of British ColumbiasFreedom of Information and Protection of Privacy Act. If you have any questions please contact.

Please note:BCCNM no longer requires staff contractors board and committee members and volunteers to provide an attestation of vaccination related to the Covid-19 pandemic.

In the event of a Public Health Order being issued the College is committed to full compliance with all directives and guidelines set forth by the Provincial Health Officer (PHO) to ensure the safety and well-being of our employees and the community partners we work with consistent with the duty of the College to serve and protect the public.

Required Experience:

IC