Executive Assistant & Office Operations
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Posted on:
Yesterday
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1 Vacancy
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Job Summary
Were on a mission to become the worlds most customer-obsessed HR platform.
Headquartered in Toronto Canada Borderless AI is a global payroll solution that leverages generative AI to automate and accelerate the onboarding management and payment of international team members making it seamless to build and scale teams across borders.
Borderless AI has raised over $35M in funding from leading investors including Susquehanna and Bernard Arnault (via Aglaé Ventures) and is proud to support industry leaders such as Telus The Ritz-Carlton Mejuri Ground News and Dunlop.
With strategic partnerships across the HR ecosystem including ADP Workday and Paychex Borderless AI has achieved product-market fit and is building a profitable enduring company for the long term.
The Opportunity:
Were looking for a versatile Executive Assistant & Office Operations professional to support our leadership team keep our operations running smoothly and contribute to HR initiatives. This is a hands-on cross-functional role where youll gain exposure to key business operations work closely with senior leadership and help improve processes across the company. This role is ideal for someone who is highly organized proactive and excited about building systems and processes that impact the entire organization.
Role and Responsibilities
- Provide high-level administrative support to the leadership team including managing calendars scheduling meetings coordinating travel and handling correspondence.
- Receive and sort incoming mail and deliveries and manage outgoing mail
- Manage office supplies and office snacks inventory and place orders as necessary
- Act as a primary point of contact for business vendors including maintaining existing relationships and establishing new vendor relationships
- Act as the internal HR contact for employees by answering questions about our policies payroll and benefits
- Manage HR processes including payroll onboarding and offboarding benefits plan administration leaves of absence culture building and other HR-related administration
- Perform administrative errands and take on ad hoc and special projects when needed leveraging your experience and resourcefulness to address any upcoming operations issues you identify
Great candidates will have:
- 3 years of experience in office management operations coordination executive assistance or a similar role
- Full proficiency in MS Office (Word Excel PowerPoint) and Google Suite (Calendar Docs Sheets Forms Slides)
- Excellent written and verbal communication skills
- Dynamic energetic personality with a passion for technology with start-up experience being a plus
- Ability to balance competing priorities and manage multiple processes simultaneously
- Ability to work independently and adapt to constantly changing needs
- Strong time management multitasking and organizational skills
About the Borderless AI team:
- Were an early stage company and we love to collaborate in person 5 days a week in our Toronto HQ.
- We offer a healthy benefits & perks package including free lunch everyday.
- Customers are the heart of our business were obsessed with our customers and that drives the bulk of our decisions.
- Big challenges dont scare us. Were solving global problems that need creativity technology and determination. Be part of the impact!
- Well grant you a lot of autonomy and trust and back it up with meaningful empowerment and support.
We appreciate your interest and application. Only those applicants under consideration will be contacted.
Borderless AI is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs and not on race colour creed age sex gender sexual orientation national origin religion marital status medical condition physical or mental disability military service pregnancy childbirth and related medical conditions or any other classification protected by federal state or provincial and local laws and ordinances.
Reasonable accommodation is available for qualified individuals with disabilities upon request.
Required Experience:
IC
About Company
Genuine discussions with inspiring individuals on topics I'm learning about. Hosted by Willson Cross, CEO of Borderless AI. Watch episodes on YouTube.
