Executive Assistant

Why join CMHA Kenora
We are a team committed to our vision of mental health support for all. We offer an inclusive innovative and high-performance work culture that helps us deliver transformational impact. The organization cares about the growth safety and well-being of employees and offers:
Healthcare of Ontario Pension Plan (HOOPP)
Comprehensive Health Benefits
o Employee & Family Assistance Program
Paid Vacation Days
Learning & professional development opportunities

Deadline to apply: July 13th 2026

Executive Assistant
Administration

Employer: CMHA Kenora Branch
Job Title: Executive Assistant
Work Location: CMHA Kenora Main Office
Employment Status: Full-Time Permanent

Salary Range: $49168 - $65583 per year

For more information please visit

Overview:

The Executive Assistant is part of the Branch Administrative team and reports directly to the Finance and Administration Manager and Chief Executive Officer.

Qualifications:
Post-secondary education in Executive Office Administration or a relevant discipline from a community college
Experience in the field of administrative human services and office management
Excellent time management skills
Excellent communication and organizational skills able to manage competing priorities and deadlines in a fast-paced environment
Strong computer skills Microsoft Office Outlook calendar
Demonstrated discretion and trustworthiness due to frequent contact with confidential material
Demonstrated interpersonal skills human relations and ethics
Demonstrated professionalism in the performance of duties
Knowledge of mental health/illness and mental health difficulties
Working knowledge of community resources and agencies
Cultural Competence for diverse populations
Valid Drivers License
Criminal Records Check for vulnerable populations
Certification in CPR and First Aid or willingness to obtain same

Duties:
Adherence to all policies of the CMHA Kenora Branch including assurance of confidentiality of all clients personnel and organizational records and information
Provide a wide range of administrative and clerical functions and services for the management team such as maintaining current phone system point of contact for Chief Executive Officer employees clients and other external partners
Maintains an organized filing system corporation documents creating and deleting files as required and retrieving information when requested
Act as a liaison between the Senior Management Team and other staff to ensure appropriate coordination and follow-up on day-to-day issues
Provide overall operations support to the Chief Executive Officer and Finance & Administration Manager
Monitor and maintain appearance of common areas
Maintains key and fob inventory and distribution for CMHA Kenora locations
Maintain inventory of library and office supplies
Preparation for meetings catering and special events
Scheduling of meetings upon request
Scheduling of meetings for the Chief Executive Officer
Sorts and prioritizes incoming correspondence and mail
Format information for internal and external communication memos emails presentations reports and managing information flow in a timely and accurate manner
Participate in meetings as directed by the Chief Executive Officer and record minutes of meetings as required
Participate on specific Committees or task or work groups as assigned by the Chief Executive Officer
Participation in ongoing training and education and application of new skills to practice
Provide a safe environment by ensuring adherences to Workplace Health and Safety Regulations and Policies Infection Control Guidelines WHIMIS and Safe Work Procedures; including but not limited to Fire Disaster and Evacuation Plans
Participates as a member of the agencies Joint Health and Safety Committee
Ensure client safety and client safety activities are emphasized throughout orientation of new staff members
Support an environment which avoids prevents and corrects all activities or actions which may result in an adverse outcome in the delivery of mental health services
Responsible for self-care
Other duties as directed

How to Apply:
Please submit your cover letter and resume to:

The Canadian Mental Health Association Kenora Branch welcomes and encourages applications from people with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.

Required Experience:

IC