Executive Assistant

As anExecutive Assistantto our General Manager Canada you can expect to undertake a variety of administrative duties. The ideal candidate will be a professional customer focused Executive Assistant who knows how to get things done efficiently and understands the importance of confidentiality. The candidate will have superior soft skills as the position requires mature and professional levels of confidentiality judgment tact discretion and initiative as well as strong general administrative abilities. They will be able to work autonomously and efficiently to ensure the smooth running of day to day.

Find out morehereabout how you can unleash your full potential at DLL !

Day to day

• Provide administrative support to the General Manager and DLL Canada senior leadership team including travel and hotel arrangements including maintaining travel cost records and performing reconciliations manage and maintain the complex calendars and schedules of the GM and other executive members to resolve conflicting priorities and arrange changes as required that may include coordination verification and scheduling of meetings
• Event planning duties including supplier management (media and equipment needs activities location setup and catering)for in in-office or virtual meetings townhalls or offsite events; may include booking meeting spaces agenda development technology setup amalgamating proofreading PowerPoint decks event day troubleshooting and ordering catering with dietary restrictions
• Collaborate with other global Executive Assistants/Administrative Assistants including coordinating with the local Facilities team ensuring international DLL visitors guests and partners experience a warm sincere and seamless visit.
• Effective scheduling and facilitation of meetings including preparing agendas taking minutes tracking action items and proactively following up on action items and outstanding issues
• Proofread format and edit professional correspondence proposals presentations and reports
• General administrative responsibilities include purchase order and invoice processing expense report review and settlement for broader senior leadership team; data entry answering and tracking miscellaneous inquiries to completion and escalating sensitive items
• Maintain documents and files on SharePoint sites
• Draft and disseminate management communications
• Support the GM and senior leadership team with coordination and daily tasks
• Alert and advise of conflicting priorities and recommend alternatives
• Technologically savvy and proficient with the use of smartphones tablets laptops and other tools
• Other duties as assigned

All members enjoy

• Two working days per year volunteering for a local charity
• Bonus plan
• Remote working from home opportunities
• Flexible hours
• Career development opportunities: online learning member development programs Tuition reimbursement program.
• Outstanding Medical Dental Vision and Paramedical benefit programs
• Employer-paid defined contribution pension plan.
• Industry leading Vacation package
• Subsidized Gym membership programs
• Employee Referral program
• Open concept modern working environment

• Click thislink for an overview of all the benefits in yourregion.

We lead the way in meeting the need for flexibility and transparency which our customers increasingly expect.

Essentials:

• High school diploma required; Bachelors degree preferred
• 5 years of experience in a related position
• Professional flexible individual with a pleasant enthusiastic customer focused attitude
• Experience navigating executive and leadership levels within a diverse global organization
• Have an affinity for and inquisitive mindset towards new and existing IT applications with advanced skills of all MS Office Products including PowerPoint Word and Excel
• Outstanding communication and interpersonal skills
• Ability to handle data and information with the highest levels of confidentiality
• Well organized with a skill in time management
• Capable of operating independently with minimal direction while keeping the GM and broader leadership team informed of variances to plan potential problems and/or sensitive issues
• Proven ability to work effectively under pressure in a fast-paced environment
• Exceptional problem-solving skills
• Strong decision-making abilities
• Sharp attention to detail and the ability to zoom in out and across the organization
• Ability to stay focused and ability to manage multiple deadlines at the same time and remain calm under pressure
• Ability to learn new things quickly

Choose wellbeing

DLLs wellbeing ambition is to educate equip and empower members to build connections manage their mental emotional physical and financial wellness and maintain balance between work and the other priorities that make up their lives.

Our four wellbeing categories are as follows:

• Connection Build meaningful connections with other DLL members.

• Health Manage mental emotional and physical health.

• Finance Provide learning opportunities to help members achieve personal financial health.

• Lifestyle Maintain balance between work and life priorities.

There are things that matter to our members and the wellbeing of our members matters to DLL.

Settling In

At DLL we are many things. We are team members family members and community members. We are members of society members of different cultures and nationalities. Members of change. We each have different beliefs different passions different viewpoints talents and interests. We come from different backgrounds cultures nationalities and histories.

But for all of our differences we share one thing in common: each of us are members of DLL.

Our company was founded in the Netherlands. But today we are truly a multinational business. Our unique culture is rooted in higher collaboration less hierarchy and honest directness that enable us to integrate ideate and innovate across country lines.

Many companies say they are European American Asian or Australian at DLL we are all these places and more.

We are a cross-culture collaborative an interconnected network that comes together every single day with one goal in mind: Partnering for a better world.

Good to know:

Desired Primary Work Location: Burlington ON

Applicable pay range:

$67875.00 - $101813.00

Additional factors that may be used to determine your actual pay include your specific skills years of relevant experience you possess and other work-related qualifications. Many candidates may start in the bottom half of the applicable pay range especially those with less experience or qualification.

This position is subject to the terms of DLLs compensation plans and policies. Further the position includes all other benefits provided to DLL employees including healthcare benefits vacation sick leave parental leave possible discretionary bonuses and all other benefits that are subject to eligibility.

• Deadline for application: Friday June 5 2026

• The selection process may involve an assessment.

• Applications via email will not be reviewed. Please apply online via our career website:

• DLLs referral program applies.

• #LI-AK1

• For more information please contact our Talent acquisition partner April Kim via

DLL appreciates the time you spend applying to our openings. We advise only those who qualify for an interview will be contacted. Hiring is subject to the successful completion of a background check.

DLL is an equal-opportunity employer. We are committed to inclusive barrier-free recruitment and selection processes and work environments. If contacted for an employment opportunity please advise Human Resources if you require accommodation in accordance with our values and all applicable legislation.