Administrative Assistant, Board Governance

BCLC exists to generate win-wins for the greater good.

For our people our players our communities our industry and our planet.

Lottery Casino Sports

Being a social purpose company we are not only able to better align our business decisions with our purpose but more importantly we are committing to doing our part in creating a better world.

We bring our purpose to life by ensuring all our actions behaviours and decisions create benefits for communities and the planet.

Motivated and guided by our social purpose everything we do must benefit the greater good. And we encourage our employees partners players industry and communities to engage with us on this ambition.

74 Seymour Street W Kamloops

This is a Permanent Full Time opportunity

Expected Salary Range: $53060.00 - $66324.00 - $82905.00

• Our typical hiring range will be /- 5% of the midpoint shown above
• Factors influencing this decision include qualifications and market conditions for the role

The Company

For nearly four decades BCLC has delivered exceptional gambling entertainment for British Columbians. To fulfill our social purpose we have a vision to revolutionize gambling entertainment through engaging experiences that build and benefit communities. We operate national and provincial lotteries in partnership with 3500 retail partners provide the games technology & oversight to 37 brick & mortar casinos and operate a safe secure and 100% legal online gambling our recently completed fiscal year BCLC generated a record $1.4 billion in net income to the Province of B.C. to support First Nations host local governments health care education and community programs across the province.

JOB SUMMARY

Reporting to the Corporate Secretary the Administrative Assistant Board Governance is responsible for providing high-quality administrative and coordination support to the Corporate Secretarys office to enable effective governance operations. The role ensures Board and committee meeting logistics records document control calendars and stakeholder coordination are executed accurately confidentially and on time supporting regulatory/compliance expectations and strong Board experience.

KEY ACCOUNTABILITIES

At BCLC our commitment to Social Purpose and our Values are the heartbeat of our vibrant culture! We believe in creating an environment where every action decision and interaction embodies our Social Purpose and Values ofRespect Integrity and Community. We invite all employees to join us in this exciting journey ensuring that together we make a positive impact every day.

• Prepare and distribute meeting notices agendas and supporting materials (in collaboration with the Corporate Secretary). Upload organize and maintain meeting materials in the Board portal and secure shared repositories
• Maintain accurate records of minutes resolutions action items and decision logs (as assigned and consistent with governance standards). Track action items and follow-ups; issue reminders and status updates to owners.
• Coordinate Board and committee meeting logistics (scheduling rooms/virtual links agendas attendee lists catering travel as required). Track RSVPs quorum confirmation and meeting readiness (pre-reads technology checks packages released on time).
• Manage meeting calendars and timelines including annual governance calendars and key milestone tracking.
• Support Board Directors and executives with portal access navigation and troubleshooting.
• Coordinate with internal stakeholders to ensure materials are complete and submitted by deadlines.
• Liaise professionally with Board of Directors and external parties (auditors regulators counsel) as directed.
• Support budget tracking for governance activities (expenses meeting costs training).
• Assist with onboarding/offboarding of directors (orientation scheduling access requests logistics).
• Support improvements to governance processes templates checklists and standard operating procedures.

QUALIFICATIONS

A combination of education experience and demonstrated skills may be considered.

EDUCATION & EXPERIENCE

• The knowledge and skills for this position would typically be acquired through a post-secondary diploma/certificate in Business Administration.
• Three or more years experience in a related field.
• Experience with records management document naming conventions version control and retention practices.

KNOWLEDGE & TECHNICAL SKILLS

• Strong administration and coordination in a complex business environment;
• Document formatting and quality control (Word PowerPoint Excel; PDF tools);
• Records management version control and secure information handling;
• Board portal/repository management;
• Meeting planning and logistics including virtual meeting tools;
• Experienced with Adobe software and Microsoft Office Suite: Word Excel Outlook etc.

COMPETENCIES

• Ability to build relationships with internal and external partners;
• Ability to handle highly sensitive information with discretion and sound judgment;
• Strong attention to detail;
• Strong Multitasking capabilities;
• Strong time management skills;
• Proficient written and oral communicator.

PREFERRED QUALIFICATIONS MAY INCLUDE

• Understanding of Agile methodology or experience working with a cross-functional team environment would be an asset;
• Understanding ofB.C. gaming industry would be an asset.

WORKING CONDITIONS (IF APPLICABLE)

• Time flexibility because leading up to board cycles it gets much busier and there are some peaks and valleys

Whats in it for you

• Defined benefit pension plan which provides a recurring income you can depend on for life throughout retirement
• We pride ourselves on our flexible working model which supportswork-life integration and our 37.5 hour work week
• Professional development including education/certification sponsorship in house leadership cohorts LinkedIn Learning
• See all our rewardshere
  

However you identify or whatever your path in life if you see something here that makes you excited to get to work every day please apply. We hire people for skills capabilities and potential not just education and experience.

We value Respect Integrity and Community and we provide an inclusive environment where everyone can feel like they belong.

Our social purpose is much more than returning 100% of net income to the province in the form of healthcare & education programs and community gaming grants. Check it out!

Did you know BCLC is an industry leader in player health and safe & responsible gambling Find out more!

If you require accommodation so you can be at your best in the interview please let us know: .

All candidates must be at least 19 years of age and legally eligible to work in Canada