Administrative Assistant Junior
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Job Summary
Administrative Assistant (Hybrid) Government of Alberta
Location
Employment Type
Contract
Client
Government of Alberta Education and Childcare
Industry
Government Administration
Department
Education and Childcare
Positions
2
Job Summary
The Government of Alberta is seeking organized and detail-oriented Administrative Assistants to provide administrative and operational support to the Education and Childcare team. This hybrid contract role involves managing correspondence maintaining records processing documents supporting office operations and ensuring accurate handling of confidential information. The successful candidate will thrive in a fast-paced environment while delivering high-quality administrative support.
Key Responsibilities
- Provide administrative support to program staff and management.
- Receive sort distribute and process incoming and outgoing mail.
- Scan file route and maintain physical and electronic documents.
- Maintain accurate records in accordance with established procedures.
- Prepare review track and process documents requiring approvals and signatures.
- Perform data entry and electronic records management.
- Coordinate inter-office mail and courier deliveries.
- Monitor and replenish office supplies and administrative resources.
- Respond to routine inquiries and direct requests appropriately.
- Support application processing verification activities and documentation.
- Handle confidential information with discretion.
- Assist with special projects and additional administrative duties as assigned.
Requirements
Required Qualifications
- High School Diploma or GED.
- Minimum 1 year of customer service and/or retail sales experience.
- Minimum 1 year working in a fast-paced environment.
- Minimum 1 year demonstrating strong analytical skills and attention to detail.
- Minimum 1 year prioritizing multiple tasks in a complex work environment.
- Strong communication and organizational skills.
- Proficiency with Microsoft Office applications.
- Ability to work independently and collaboratively.
Preferred Qualifications
- Experience with records and document management.
- Experience in an Information Management environment.
- Government of Alberta or comparable public sector experience.
- Experience supporting projects across multiple technical environments.
- Administrative support experience.
Work Schedule
- 36.25 hours per week
- Monday to Friday
- 8:15 AM 4:30 PM (Alberta Time)
- Hybrid schedule with 34 days per week in the office depending on team rotation.
Security Requirement
Successful candidates must complete:
- Level 2 Enhanced Security Screening
- Criminal Record Check
- Financial Management Risk Indicator Screening (FMRIS)
Equipment
The Government of Alberta will provide:
- Laptop
- System access and credentials
- Office workspace and supplies when working onsite
Required Skills
- Administrative Support
- Customer Service
- Document Management
- Records Management
- Data Entry
- Microsoft Office
- Communication Skills
- Time Management
- Organizational Skills
- Attention to Detail
- Problem Solving
- Confidential Information Handling
- Task Prioritization
- Team Collaboration
Required Skills:
Required Qualifications High School Diploma or GED. Minimum 1 year of customer service and/or retail sales experience. Minimum 1 year working in a fast-paced environment. Minimum 1 year demonstrating strong analytical skills and attention to detail. Minimum 1 year prioritizing multiple tasks in a complex work environment. Strong communication and organizational skills. Proficiency with Microsoft Office applications. Ability to work independently and collaboratively. Preferred Qualifications Experience with records and document management. Experience in an Information Management environment. Government of Alberta or comparable public sector experience. Experience supporting projects across multiple technical environments. Administrative support experience. Work Schedule 36.25 hours per week Monday to Friday 8:15 AM 4:30 PM (Alberta Time) Hybrid schedule with 34 days per week in the office depending on team rotation. Security Requirement Successful candidates must complete: Level 2 Enhanced Security Screening Criminal Record Check Financial Management Risk Indicator Screening (FMRIS) Equipment The Government of Alberta will provide: Laptop System access and credentials Office workspace and supplies when working onsite Required Skills Administrative Support Customer Service Document Management Records Management Data Entry Microsoft Office Communication Skills Time Management Organizational Skills Attention to Detail Problem Solving Confidential Information Handling Task Prioritization Team Collaboration
Required Education:
High School Diploma or GED.
