Talent Acquisition Operations Specialist Australia Onboarding

Location: Melbourne Australia
Experience: 4 to 5 years
Job Type: Permanent

We are looking for an experienced Talent Acquisition Operations professional to manage end-to-end onboarding operations for our Australia portfolio. You will own the candidate onboarding journey from offer acceptance to Day 1 readiness ensuring every step meets Australian employment law documentation and compliance requirements. You will work closely with business stakeholders clients and internal teams to deliver a smooth timely and compliant onboarding experience.

• Manage day-to-day operational activities for the Australia onboarding portfolio from offer release through to joining.
• Coordinate pre-employment documentation and checks including right-to-work verification identity checks police checks and role-specific clearances.
• Prepare and issue employment contracts and onboarding packs aligned to Australian requirements (e.g. Tax File Number declaration superannuation choice Fair Work Information Statement).
• Partner with internal teams clients and external vendors (background verification providers payroll HR IT) to drive timely deliverables.
• Ensure process compliance governance and adherence to agreed SLAs and quality standards.
• Maintain accurate candidate records and trackers and ensure data handling aligns with Australian privacy obligations.
• Identify operational risks delays and compliance gaps and proactively drive resolutions.
• Prepare regular MIS and reports on onboarding status turnaround times and drop-off trends for stakeholders.
• Support process improvement automation and transformation initiatives to improve candidate experience and efficiency.

• 4 to 5 years of experience in Talent Acquisition Operations or HR Operations with strong specialization in Australia onboarding.
• Sound knowledge of Australian employment laws and onboarding documentation including the Fair Work Act National Employment Standards modern awards superannuation and visa/work rights checks.
• Proven ability to work independently and manage end-to-end processes with minimal supervision.
• Excellent communication and stakeholder management skills with confidence in handling client and business interactions.
• Strong analytical and problem-solving abilities with attention to detail.
• Experience in high-volume compliance-driven environments is preferred.
• Ability to manage multiple priorities while maintaining quality and meeting turnaround timelines.
• Proficiency with ATS/HRIS platforms and MS Excel for tracking and reporting.

• Experience supporting onboarding for IT BFSI or professional services clients.
• Exposure to process improvement methodologies or workflow automation tools.
• Experience working with offshore or global delivery teams.

• Bachelors degree in Human Resources Business Administration or a related field.
• HR certification is an advantage.