SPC Projects Executive Assistant

Executive Assistant

Commissioning and Planning Strategy Policy and Commissioning

• Location Parramatta or Newcastle
• Employment type Ongoing Fulltime
• Grade Clerk Grade 5/6
• Salary - $102936 - $113579 pa plus employers contribution to superannuation and annual leave loading

About Commissioning and Planning

The Commissioning and Planning directorate in Strategy Policy and Commissioning lead engagement with the sector to inform and shape system reform service improvement and innovation. We work in partnership to develop and procure services manage contracts and monitor performance to ensure accountability and value for money. We are responsible for sector development stewardship of the system and achieving quality outcomes for children families individuals and communities in NSW.

Commissioning and Planning is a statewide directorate and manage over 1300 human services contracts on behalf of DCJ across multiple program areas.

Your role

This is an exciting opportunity for a highly organised and proactive Executive Assistant to provide high-level executive and administrative support within a fast-paced and purpose-driven environment.

This position is ideal for a professional who thrives in a dynamic environment enjoys building strong relationships and takes pride in delivering exceptional administrative support.

What youll do

As the Executive Assistant you will:

• Deliver high-level executive and administrative support including diary management meeting coordination and correspondence.
• Assess and prioritise incoming requests to optimise the Executive Directors time and ensure key priorities are progressed.
• Manage calendars communications and records including coordinating travel and supporting regional meetings and events.
• Coordinate meetings and forums including agenda preparation minute taking and action tracking including travel with the Director across the region.
• Support the timely flow of information between the Executive Director regional teams government agencies and other stakeholders.
• Undertake research and collate information to support informed decision-making planning and coordination activities.
• Maintain and improve administrative systems processes and practices to support efficient service delivery.
• Build and maintain effective working relationships to support coordination and collaboration across the organisation and with external stakeholders.

What were looking for

You are highly organised adaptable and able to manage competing priorities while providing consistent high-quality support in a confidential environment. You thrive in a fast-paced setting and can effectively coordinate multiple activities while supporting the Executive Director.

To be successful in this role you will have:

• Demonstrated experience providing high-level executive or administrative support in a professional environment.
• Strong organisational skills with the ability to manage multiple priorities and tight deadlines.
• Proven ability to exercise discretion judgement and maintain confidentiality.
• Strong attention to detail and the ability to ensure accuracy and timeliness in all outputs.
• Ability to build effective working relationships with a range of internal and external stakeholders.
• Experience in coordinating meetings events travel arrangements and administrative processes.
• Proactive and solutions-focused with the ability to anticipate needs and streamline processes.
• Essential requirements:
• Appointment is subject to reference checks; may also require a National Criminal History Check and/or Working with Children Check.

Download the role description.

To apply directly via the DCJ Careers site click here. Search for the job and click the Apply now button.

We focus on hiring people who share our commitment and goals of inclusion collaboration adaptability courage and integrity. If you meet the essential requirements and the role resonates with you please apply you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

• We offer a variety of benefits including:
• A challenging and rewarding career
• Flexible autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners to improve lives and realise the potential of children adults families and communities. Were focused on breaking rather than managing disadvantage. Its work that really matters.

Apply now and join Australias top public sector employer where we will support you and provide an exciting and flexible working environment!

Are you ready to join us

Click apply attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date resume (maximum 3 pages).

Applications close Sunday 9 August 2026 at 11:59pm AEST.

Got a question

Should you require further information about the role please contact Caroline Beare Senior Executive Officer by callingor emailing

If youve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application) please call Poppy Sgro onor via email at

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills experience and backgrounds. This includes people with disability Aboriginal and Torres Strait Islander People women people identifying as LGBTIQ culturally and linguistically diverse people carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

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