Senior Payroll Specialist
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Job Summary
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life such as energy infrastructure chemicals and minerals safely efficiently and more sustainably.
Were the first software business in the world to have our sustainability targets validated by the SBTi and weve been recognized for the transparency and ambition of our commitment to diversity equity and inclusion. Weve also recently been named as one of the worlds most innovative companies.
If youre a curious and collaborative person who wants to make a big impact through technology then we want to hear from you! Find out more at AVEVA Careers.
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Job Title: Senior Payroll Specialist
Location: Brisbane Australia
Employment Type: full-time
The job
The Senior Payroll Specialist will be responsible for managing the outsourced payroll provider to ensure accurate timely and compliant payroll delivery for employees in Australia. The role will act as the primary liaison between the business employees People Partner Finance and the payroll vendor ensuring payroll operations comply with Australian legislative requirements and company policies. The incumbent is expected to support the payroll activities across multiple countries within the APAC region as required.
Key responsibilities
Payroll Vendor Management
Serve as the primary point of contact for the outsourced payroll provider.
Manage the payroll processing calendar and ensure all payroll deadlines are met.
Review payroll outputs and reports for accuracy before payroll approval.
Monitor vendor service levels and address any payroll processing issues.
Payroll Administration & Validation
Review and validate payroll inputs including:
New hires
Employee terminations
Salary changes
Bonuses and commissions
Leave transactions
Superannuation adjustments
Workers compensation
Lead management of out of cycle payments between business and payroll vendor to ensure compliance such as termination payments
Review and validate payroll reports provided by the payroll vendor performing reconciliations and variance analysis to ensure payroll calculations deductions statutory contributions and reporting are accurate prior to payroll approval and finalization.
Ensure all statutory filings returns and regulatory reporting are completed accurately and submitted within required deadlines.
Ensure payroll data integrity and accuracy.
Support month-end and year-end payroll activities.
Compliance & Regulatory Oversight
Ensure compliance with Australian payroll legislation and regulations including:
Fair Work Act requirements
Modern Awards
Single Touch Payroll (STP) reporting
Superannuation Guarantee obligations
Payroll tax requirements across relevant states
Leave entitlements and statutory payments
Monitor legislative changes and work with the payroll vendor to implement updates.
Support internal and external payroll audits.
Complete WGEA and regularly reporting in partnership with People Partner team
Complete Better Of Overall Testing for employees covered by Modern Awards
Complete payroll salary benchmarking for Award based employees post Fairwork Commission Award Increase after each FWC increase (generally annually)
Act as representative to AVEVA Gov Accounts for Department of Human Services / ATO for the purposes of items such as Paid Parental Leave Garnishee Orders etc.
Ensure payroll time attendance and employee records reporting and audit requirements in accordance with Fairwork Act 2009
Payroll Tax & Reporting
Coordinate payroll tax calculations reconciliations and annual returns.
Review payroll tax obligations across different Australian states and territories.
Ensure accurate reporting of taxable wages and exemptions.
Support statutory reporting and compliance submissions.
Ensure completion of EOFY processes for Pacific region
Employee Support
Act as the first point of contact for payroll-related employee inquiries.
Resolve payroll issues and escalations in a timely manner.
Provide guidance on payslips taxation superannuation leave entitlements and payroll-related policies.
Stakeholder Management
Partner closely with HR Finance and business leaders to ensure payroll requirements are met.
Support workforce changes acquisitions restructures and organizational initiatives impacting payroll.
Provide payroll reporting and insights to management as required.
Continuous Improvement
Manage risk register for Pacific and document business/payroll processes for SoX Compliance and Audit requirements
Identify opportunities to improve payroll processes controls and efficiency.
Maintain payroll procedures and documentation.
Implement best practices and strengthen payroll governance.
Essential requirements
5 - 10 years of Australian payroll experience
Must be flexible and willing to support payroll activities across other countries within the APAC region
Strong understanding of:
Australian payroll legislation
Industrial relations (Fairwork Act Modern Awards Professional and Clerical Award an advantage)
Payroll tax requirements
Superannuation regulations
Single Touch Payroll (STP)
Strong analytical and reconciliation skills.
Excellent stakeholder and vendor management capabilities.
High attention to detail and commitment to compliance.
Payroll experience across multiple countries within the APAC region would be an added advantage.
People at AVEVA
Were focused on the single most important part of AVEVAs business: our recruitment and reward to experience and engagement our partnerships across the business create and enable the conditions for every individual to thrive.
Doing the best we can for our great peoplerequires quick thinking and big thinking. Our team is as involved in the day-to-day activities affecting the employee experience as we are in the global transformation projects shaping AVEVAs future. Join us and become part of a diverse and vibrant group thats striving to make every day at AVEVA even better than the last.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.
Required Experience:
Senior IC
About Company
At AVEVA, we work with you and harness the power of our ecosystem, to deliver solutions and expertise to optimize engineering, operations and performance.
