Receptionist Office Coordinator

Join our Sydney team as a Receptionist & Office Coordinator where youll be the face of the office and play a vital role in keeping day-to-day operations running smoothly. This is a highly visible people-focused role suited to someone organised proactive and service-driven.
This position provides essential administrative and reception support to ensure efficient business operations across the team. Youll be the first point of contact for clients and visitors while supporting internal teams with a wide range of tasks.

Key Responsibilities

Reception & Office Coordination

• Act as the first point of contact meeting and greeting clients and visitors
• Manage incoming calls and direct enquiries appropriately
• Oversee meeting room bookings setup and pack-down
• Ensure meeting rooms kitchens and shared spaces are clean stocked and fully functional across both office levels
• Maintain office presentation including coffee machines dishwashers and general tidiness
• Receive sort and distribute mail and packages
• Book couriers (local interstate & international)

Office & Event Support

• Coordinate catering refreshments and logistics for internal events (e.g. town halls team events celebrations)
• Support event management for quarterly team events
• Assist teams with external event coordination where required
• Create internal communications (e.g. TV slides staff reminders optional)

Administration Duties

• Ensure administrative tasks are completed accurately and on time
• Process invoices and vendor payments via D365
• Assist with document formatting submissions and presentations
• Maintain stationery and office supply inventory including ordering and restocking
• Organise business cards nationally
• Log and coordinate office maintenance requests with building management
• Program security passes for new starters and visitors
• Allocate and manage staff lockers
• Provide general administrative support across teams and assist with ad hoc tasks

Qualifications :

• 12 years experience in administration or reception (preferred) 
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• High attention to detail and a proactive approach
• Proficiency in Microsoft Office (Word Excel PowerPoint Outlook) 
• A professional friendly and team-oriented attitude

Additional Information :

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at  our social media conversations for more information about Turner & Townsend and our exciting future projects: 

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LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Join our social media conversations for more information about Turner & Townsend and our exciting future projects: 

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review. 

Remote Work :

No

Employment Type :

Full-time